Administrative Assistant
1 week ago
Position: Admin Assistant Location: Oakland, CA Schedule: Sunday - Thursday | 6:00pm - 4:00am, training at 3pm for the first 3 months Pay Rate: $25.00 /hourly Position Overview: The Administrative Assistant supports daily office operations. The role ensures the smooth functioning of administrative tasks, supports various departments (operations, sales, logistics), and maintains organized office procedures. This is a full-time, onsite position. Key Responsibilities Answer and direct phone calls, greet visitors and vendors, handle incoming and outgoing correspondence (phone, email, mail) Maintain filing systems (physical and electronic), ensure document organization and archiving Manage office supplies: monitor stock levels, place orders, and maintain inventory Coordinate scheduling: meetings, deliveries, vendor appointments, and facility logistics Assist with data entry, record-keeping, and database maintenance (e.g., vendor info, shipping/receiving logs, inventory or delivery tracking) Prepare and distribute internal and external communications: memos, emails, reports, invoices or purchase orders as needed Provide clerical support to multiple departments (operations, logistics, sales, administration) including special projects and ad-hoc tasks Support bookkeeping functions (e.g., basic AP/AR support, invoices, expense reports, receipts) if needed Assist with coordination between operations, warehouse, and distribution teams (e.g., shipping/receiving, delivery scheduling) Ensure office compliance with company policy and maintain confidentiality of company records Qualifications & Skills High school diploma or GED required; associates degree or relevant certification preferred Prior experience in an administrative or clerical role (13+ years preferred) Strong proficiency in Microsoft Office (Word, Excel, Outlook) and comfort working with email, spreadsheets, and document management Excellent verbal and written communication skills Strong organizational skills with attention to detail and ability to multitask in a fast-paced environment Reliability, professionalism, and strong work ethic Ability to interact professionally with internal staff, external vendors, and delivery/transportation partners Basic bookkeeping or invoicing experience is a plus (but not required) Dependability and ability to perform clerical duties with minimal supervision, while prioritizing tasks and meeting deadlines
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Administrative Assistant
3 days ago
Berkeley, United States Career Group Full timeOverview Our client, a well-known investment nonprofit organization, is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our leadership team and ensure smooth daily operations. The Administrative Assistant will provide direct support to three Managing Directors while also overseeing general office coordination....
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Administrative Assistant
1 week ago
Berkeley, United States Easy Does It Emergency Service Full timeCompany Description Easy Does It Emergency Services (EDI) is a 501(c)(3) nonprofit serving individuals with disabilities and older adults living independently in Berkeley. EDI provides emergency attendant care, wheelchair-accessible transportation, and wheelchair repair services to support clients during unforeseen crises or temporary lapses in regular care....
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Administrative Assistant
2 weeks ago
Berkeley, United States Berkely Lab Full timeAdministrative Assistant Lawrence Berkeley National Laboratory is hiring an Administrative Assistant within the Nuclear Science division. You will provide comprehensive, high-level administrative support to multiple scientific programs. This position operates in a dynamic environment with competing priorities, requiring sound judgment, initiative, and...
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Administrative Assistant
3 weeks ago
Berkeley, United States Berkely Lab Full timeAdministrative Assistant Lawrence Berkeley National Laboratory is hiring an Administrative Assistant within the Nuclear Science division. You will provide comprehensive, high-level administrative support to multiple scientific programs. This position operates in a dynamic environment with competing priorities, requiring sound judgment, initiative, and...
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Administrative Assistant
4 weeks ago
Berkeley, United States Ascension Full timeDetails Department: Marillac Mission Fund Schedule: Full Time, Days Location: Onsite - Ascension Edmundson Salary: $19.21 - $25.99 (per hour) Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee assistance programs (EAP) Parental leave &...
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Administrative Assistant II
3 weeks ago
Berkeley, United States Sutter Health Full timeProvides a variety of professional clerical and administrative support to a director level leader. Applies established guidelines and precedents to complete a variety of routine projects, prioritize information and requests. Coordinates with internal Administrative Assistant, Administrative, Assistant, Healthcare
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Administrative Assistant
1 week ago
Berkeley, CA, United States Easy Does It Emergency Service Full timeCompany Description Easy Does It Emergency Services (EDI) is a 501(c)(3) nonprofit serving individuals with disabilities and older adults living independently in Berkeley. EDI provides emergency attendant care, wheelchair-accessible transportation, and wheelchair repair services to support clients during unforeseen crises or temporary lapses in regular care....
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Administrative Assistant
2 weeks ago
Berkeley, CA, United States Easy Does It Emergency Service Full timeCompany Description Easy Does It Emergency Services (EDI) is a 501(c)(3) nonprofit serving individuals with disabilities and older adults living independently in Berkeley. EDI provides emergency attendant care, wheelchair-accessible transportation, and wheelchair repair services to support clients during unforeseen crises or temporary lapses in regular care....
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Administrative Assistant
1 week ago
Berkeley, CA, United States Easy Does It Emergency Service Full timeCompany Description Easy Does It Emergency Services (EDI) is a 501(c)(3) nonprofit serving individuals with disabilities and older adults living independently in Berkeley. EDI provides emergency attendant care, wheelchair-accessible transportation, and wheelchair repair services to support clients during unforeseen crises or temporary lapses in regular care....
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Administrative Assistant
4 weeks ago
Berkeley, United States Berkely Lab Full timeAdministrative AssistantLawrence Berkeley National Laboratory is hiring an Administrative Assistant within the Nuclear Science division. You will provide comprehensive, high-level administrative support to multiple scientific programs. This position operates in a dynamic environment with competing priorities, requiring sound judgment, initiative, and...
