Executive Front Desk Coordinator

2 weeks ago

Westlake Village, California, United States JRP Design & Remodel Full time

Are you the type of person who thrives in a fast-paced environment, effortlessly juggling multiple priorities?

Do you love organizing and solving problems, all while keeping things running smoothly behind the scenes?

Are you ready to join a company that takes pride in its fun, positive culture and celebrates each team member's success?

If you answered yes to all, keep reading this for an amazing opportunity.

About JRP Design & Remodel

JRP Design & Remodel has been making dream homes a reality for over two decades. Based in Westlake Village, we specialize in luxury residential remodels, additions, and custom homes. We are driven by our powerful blend of cutting-edge design, superior craftsmanship, and unparalleled attention to detail. We are continually growing and raising the bar for success and respect in the remodeling industry. We take pride in our award-winning work, our fun and hard-working company culture, and our commitment to community service. At JRP Design & Remodel, we are guided by our core values of being One Team, Being Direct and Resourceful, Raising the Bar, and Getting Stuff Done, and we are seeking an Executive Assistant who will embody those values and excel as a key member of our team.

Learn more about us on our website:

Summary of Responsibilities:

We're looking for a highly organized and detail-oriented Executive Front Desk Coordinator to support our owner, Lori Pecikonis. This fast-paced role requires someone who can prioritize tasks, anticipate needs, and find solutions while managing a wide range of administrative responsibilities. As the Executive Front Desk Coordinator, you'll provide comprehensive support to ensure smooth operations while maintaining professionalism and confidentiality. The ideal candidate will have a passion for organization and a talent for streamlining processes, ensuring that daily operations run seamlessly and efficiently.

Essential Functions

Calendar & Meeting Management:

  • Organize the executive's schedule and coordinate meetings, calls, and appointments.
  • Prepare agendas, materials, and handle logistics for virtual and in-person meetings.

Communication Management:

  • Manage emails and phone calls, flagging important messages and drafting documents.
  • Represent the executive in communications and ensure timely responses.

Task & Project Management:

  • Anticipate needs and manage tasks, ensuring projects are completed on time.
  • Provide updates on key projects and manage special initiatives.

Confidentiality & Professionalism:

  • Handle sensitive information with discretion and maintain professionalism in all communications.

Airbnb Property & Client Support:

  • Manage guest communication, reservations, and property maintenance.
  • Oversee administrative support, client relations, office maintenance, and inter-department support for Marketing and HR.

Education, Experience, and Skills:

  • Bachelor's degree preferred OR 3+ years of relevant experience in an administrative support role
  • Excellent communication skills, both written and verbal
  • Strong interpersonal skills, with the ability to collaborate effectively even under pressure, and navigate complex personalities with ease
  • Sharp problem-solving abilities and attention to detail
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to quickly adapt to new software
  • Familiarity with CRM systems and data entry to manage client interactions and track progress
  • Ability to thrive in a fast-paced environment and adapt to changing priorities
  • A proactive, results-oriented mindset focused on meeting deadlines
  • Experience managing special projects and coordinating across teams is a plus
  • A professional and polished demeanor, committed to representing the Executive and the company with excellence

Salary & Compensation:

  • $70K- $90K, depending on experience
  • Simple IRA with employer match
  • Health, dental, and vision insurance
  • PTO increases with tenure over time

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