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Office Coordinator
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New Gig Solutions is partnering with a fast-growing startup in Santa Clara to hire a polished, proactive, and highly reliable Office Coordinator. This is an onsite contract role with strong potential to convert to full-time. The position offers excellent growth opportunity, including a future path toward a Full Time Role with the Firm. The ideal candidate is personable, confident, and able to represent the company professionally when interacting with guests, investors, and internal teams.ScheduleMonday–Friday, approximately 8:00 AM – 5:00 PMEarly Fridays (typically able to leave between 3:00–4:00 PM depending on office flow)Key ResponsibilitiesFront Office & HospitalityGreet and welcome guests, investors, and visitors with a friendly, polished presenceMaintain conference rooms and ensure meeting spaces are set up and organizedManage incoming mail, packages, deliveries, and support outgoing shipmentsAdministrative & Operational SupportAssist with meeting coordination and general office logisticsHelp plan and support internal events such as holiday lunches, birthdays, and team gatheringsCoordinate travel bookings including flights, hotel arrangements, and transportationHandle office supply management, vendor communication, and occasional errandsSpecial ProjectsProvide administrative support across departments in a fast-paced startup environmentAssist leadership with ad hoc operational or administrative tasksQualificationsClear, professional communication skills with the ability to represent the company wellStrong organizational abilities and attention to detailComfortable working autonomously in a dynamic, evolving environmentProficient in Microsoft Office 365 (Excel, Word, Outlook)Experience working in a PC-based tech environment (company is a Microsoft shop)Prior office coordination or administrative support experience preferred
