Operations Coordinator

7 days ago

Santa Clara, United States Reevo Full time

Role Overview The Operations and Recruiting Coordinator is the heart of our office operations and the backbone of our candidate experience. This role requires exceptional organizational skills, a proactive attitude, and a strong customer service orientation. You will manage the day-to-day functions of our workplace and directly contribute to our team's growth by managing the interview scheduling process. Responsibilities Office Coordination Office Management: Ensure the office space is clean, organized, and running efficiently. Act as the primary point of contact for all facilities-related issues (e.g., maintenance, repairs, IT support requests). Supply Management: Manage inventory, procurement, and organization of all office supplies, kitchen stock, and equipment. Vendor Relations: Manage relationships and contracts with vendors, including cleaning services, catering, security, and supply providers. Mail & Shipping: Handle incoming and outgoing mail, packages, and deliveries. Event Planning: Coordinate and support internal company events, team lunches, meetings, and celebrations. Visitor Management: Greet visitors, vendors, and candidates professionally and ensure a positive first impression. Safety & Compliance: Assist with maintaining office safety standards and procedures. Recruiting Coordination Interview Scheduling: Own the end-to-end interview scheduling process, coordinating complex logistics between candidates and multiple interviewers (often across different time zones). Candidate Communication: Serve as the main scheduling point of contact for candidates, ensuring timely, professional, and clear communication to maintain a positive candidate experience. Recruiter Support: Maintain and update the Applicant Tracking System (ATS), ensuring all interview details are logged accurately. Onsite Interview Support: Prepare meeting rooms, manage logistics, and ensure interviewers have necessary materials for a seamless onsite experience. Reporting: Assist the People Operations/Recruiting team with basic data entry and reporting as needed. Qualifications Education: Bachelor's Degree Experience: 1-3 years of proven experience in an Office Coordinator, Administrative Assistant, or similar organizational role, ideally within a tech or startup environment. Technical Proficiency: High level of proficiency with Google Workspace (Docs, Sheets, Slides). Organizational Skills: Exceptional attention to detail, strong organizational abilities, and the capacity to manage multiple priorities simultaneously in a fast-paced environment. Communication: Excellent written and verbal communication skills. Proactive & Resourceful: A "can-do" attitude, with the ability to anticipate needs and independently solve problems. independently solve problems.

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