Administrative Assistant 3

Position Overview Administrative Assistant 3 - Business Division SALARY: $41,724 - $46,920 LOCATION: Lynnwood, WashingtonDESCRIPTION:The Administrative Assistant 3 provides support for the Center for Professional Education, which includes the Creative Retirement Institute, Corporate Training Services, Community Education, Pursuit, the Center of Industry Certification, and the Edmonds College Makerspace. The role helps students, instructors, and others in directly supporting these programs and the College. Flexibility, attention to detail, and a focus on delivering excellent customer service are essential for this position. Under general supervision, this role requires independent performance of various duties, ensuring accuracy and maintaining detailed records. This is a classified position reporting to the Dean of Business, Entrepreneurship & Professional Education.For information on applying, please see Application Procedures and Required Documents, below. Applications received by November 19, 2025 5PM PST will receive priority consideration. This position is open until filled. Responsibilities include, but are not limited to:Assist with: quarterly class schedule preparation and student registration using CTCLink and CampusCE programs.Assist with budget monitoring, payment processing, and monthly and annual reconciliation.Provide classroom support, including but not limited to coordinating classroom set up, distributing handouts, scheduling Zoom sessions, sending notifications to students, etc.Welcome and assist students, staff, and visitors in person and over the phone; respond to inquiries regarding departmental and/or college procedures and services; contribute to positive working relationships with members of the college; support the organizational mission, philosophy, values, and goals.Effectively utilize standard office equipment in the performance of work tasks, including computers, copiers, printers, and scanners.Assist with light marketing duties as needed, including social media posts, email templates, flyer creation, and distribution.Prepare memos and letters; spreadsheets involving the development of simple formulas; proofread materials; perform tasks that require business math skills.Coordinate new instructor onboarding.Other duties as assigned. REQUIRED QUALIFICATIONS:High school graduation or GED.Three years of progressively responsible experience in office/clerical, or general administrative work, OR equivalent education/experience.Established computer proficiency with Microsoft Office (minimum level intermediate skills with Excel, Word, and Access) and Google Applications (Mail, Calendar, Drive, Docs, Sheets, and Groups).Written and verbal communication skills affording clear and effective communication with students, faculty, administrators, and outside organizations.Accuracy and attention to detail.DESIRED QUALIFICATIONS:Strong organizational, proofreading, record-keeping, and documentation skills.Ability to multitask in a busy environment.Demonstrated ability to handle sensitive information and communications confidentially, both internally and externally.Successful work experience as a member of a team.Excellent customer service skills.Prior work experience in higher education.Experience with the computerized applications within the Washington State System for Community & Technical Colleges.Ability to work effectively with populations representing diverse backgrounds, life experiences and abilities.PHYSICAL WORK ENVIRONMENT:Work is typically performed in an office setting, and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Inventory management requires some lifting and moving of objects up to 30lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend written and spoken English and will include communication with people for whom English is not their first language. This also includes the ability to produce clearly written documents. Those who are multilingual are strongly encouraged to apply. WORK SCHEDULE:40 hours per week, Monday-Friday, 8:00 am - 5:00 pm.COMPENSATION: Salary range 40. The beginning salary is $41,724 - $46,920  annually, with progressive increases to $55,584, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).CONDITIONS OF EMPLOYMENT: You must document your citizenship or employment authorization within three days of hire.All new positions are contingent upon funding.Currently, Edmonds College does not sponsor H-1 B visas.Complete, sign, and submit