Administrative Assistant 2

Position Overview Administrative Assistant 2 - STEM DivisionSALARY:$38,868 - $43,716LOCATION:Lynnwood, WashingtonFIRST CONSIDERATION:October 31, 2025 (5:00 pm PST)DESCRIPTION: Edmonds College, School of STEM (Science, Technology, Engineering, and Mathematics) is seeking an Administrative Assistant 2The school of STEM Division at Edmonds College is seeking a highly organized, proactive, and technologically proficient Administrative Assistant 2 to provide essential support to our bustling office. This pivotal role directly assists students, faculty, and staff, ensuring the smooth operation of our division while upholding college policies, business practices, and state regulations. The ideal candidate will be a dependable and self-motivated multitasker with exceptional communication skills and a keen eye for detail. If you have a passion for education, a strong interest in STEM, and a desire to impact your community and transform students' lives positively, we encourage you to submit your application to join our team. KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:Front Office Support: Serve as the primary point of contact for the STEM division, welcoming and assisting students, staff, and visitors. Manage the phone system, provide accurate information, offer directions, respond to inquiries, and schedule appointments.Faculty Support & Onboarding: Coordinate and track faculty hiring and onboarding processes, including managing communications, scheduling orientations, and maintaining accurate electronic records.Office Management: Maintain accurate inventory of office supplies, anticipate needs, and arrange for equipment maintenance and repairs.Meeting Coordination: Schedule and attend Division meetings, meticulously record and transcribe minutes, and ensure timely distribution to all attendees.Financial Administration: Maintain, monitor, and reconcile assigned monthly division budgets. Compile, calculate, and review the accuracy of reimbursement documents, and prepare purchase orders and other financial payment documents with precision.Record Keeping & Reporting: Prepare and submit student evaluation data for both full-time and associate faculty by established deadlines. Coordinate and track faculty leave, reconciling absences, processing leave requests, and monitoring and posting schedule changes in various systems. Organize and schedule all quarterly faculty observations and follow-up meetings by the deadlines established by the Dean.Digital Presence & Data Management: Maintain and update the STEM division's Google Site and email listservs, ensuring all information is current and accurate. Utilize and maintain basic databases to track electronic records, ensuring data integrity and accessibility.Document Preparation & Office Efficiency: Prepare a variety of documents and spreadsheets, including those requiring the development of simple or intermediate formulas. Proofread and edit materials to ensure accuracy and clarity. Perform basic arithmetic tasks, check incoming documents for required information, and manage incoming and outgoing mail. Develop and maintain efficient office procedures and comprehensive files (web-based, electronic, and hard copy), including the creation of supplemental materials (such as short narrated PowerPoint/Slide presentations) to optimize workflows.Other Duties including Specific Projects as Assigned: Perform additional duties as directed by the supervisor and Dean to support the operational needs of the STEM division.This is a classified staff position reporting to the Administrative Services Manager.For information on applying, please see Application Procedures and Required Documents, below. Applications received by October 31, 2025 (5:00 pm PST) will receive priority consideration. REQUIRED QUALIFICATIONS:High School Diploma, GED, OR equivalent education.Two years of experience as an Administrative Assistant OR similar/relevant experience.Demonstrated proficiency with Microsoft Office Suite (minimum: intermediate-level skills with Excel, Word, and PowerPoint) and/or Google Applications (Mail, Calendar, Drive, Docs, Sheets, Sites, and Groups).Excellent verbal and written communication skills, with a professional and approachable demeanor.Exceptional organizational and prioritization skills with the ability to manage multiple tasks and deadlines effectively.Superb customer service skills with a strong commitment to supporting students, faculty, and staff.DESIRED QUALIFICATIONS:Proven ability to utilize and maintain basic databases for tracking electronic records (e.g., Access, Airtable, or similar systems).Ability to adapt quickly to changing priorities, work effectively under pressure, and accommodate short-notice deadlines.A strong desire and aptitude for learning new computer software programs and digital platforms.PHYSICAL WORK ENVIRONMENT: Work is typically performed in an office setting and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk, and generally move around the office to consult with others, work within a busy environment, and remain focused on tasks. Inventory management involves lifting and moving objects weighing up to 30 lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend both written and spoken English, as well as communicate effectively with people for whom English may not be their native language. This also includes the ability to produce written documents and narrated, recorded videos. WORK SCHEDULE:Monday - Friday 8 am - 5 pm. Occasional evening and weekend events may require adjustments to the regular work schedule.COMPENSATION: Salary range 37. Beginning salary is $38,868 - $43,716 annually, with progressive increases to $51,588, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options, and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).CONDITIONS OF EMPLOYMENT: You must document your citizenship or employment authorization within three days of hire.All new positions are contingent upon funding.Currently, Edmonds College does not sponsor H-1 B visas.Complete, sign, and submit