Executive Administrative Assistant

4 days ago


New York, United States Empass Healthcare Full time
Job DescriptionJob DescriptionEmpass Health is revolutionizing how the various medical industries offer healthcare benefits and services and promoting easier access to healthcare. Increasing satisfaction and creating a more productive team will ultimately increase health, wellness, and well-being for our clients.


We invite you to be part of the dynamic Executive team as an Executive Administrative Assistant. Empass Healthcare is seeking a highly organized and detailed Executive Administrative Assistant, who will be a key figure in providing support and structure to the CEO. This is an opportunity to join a fast-paced and engaging team to assist with diverse projects as we build our footprint in the medical space.


Please Note- Applicants should be located in NYC- Tri-State area.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide administrative support to the CEO with the highest level of integrity and professionalism
  • Maintain and update multiple calendars, prioritize time sensitive and urgent meetings
  • Perform travel arrangements and reservation as needed
  • Exercise independent judgment in the resolution of administrative problems
  • Prioritize and manage multiple projects simultaneously with lots of ambiguity and little to no supervision, while quality is not sacrificed
  • Facilitate and foster relationships among C-Suite employees, Directors, and outside constituents
  • Coordinate department meetings: compose agendas, memos, take meeting minutes, and transcribe notes
  • Manage and handle confidential information in a timely fashion while maintaining discretion
  • Establish and maintain relationships with outside entities and vendors such as Insurance providers
  • Develop relationships with various departments in coordination of special events, programs, and administrative procedure
  • Receive and track relevant paperwork and electronic documents, including new agreements
  • Review and prioritize response to calls and emails, when appropriate
  • Other duties may be assigned as needed
  • Candidate will assist the CEO managing all professional and personal contacts and activities.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Excellent verbal and written communication skills, including ability to effectively communicate with internal staff and external clients
  • Proficient in Microsoft Office Programs (MS Office – Word, Excel, and Outlook)
  • Must be comfortable with technology
  • Must be able to:
  • Work under pressure and meet multiple deadlines, while maintaining a professional demeanor
  • Work independently and to conduct assignments to completion within parameters of instructions
  • Understand and follow organizational and departmental policies and procedures
  • Function with ambiguity and autonomously
  • Recognize and maintain confidential information
  • Have a high attention to detail
  • Be resourceful
  • Be analytical and data driven
  • Have accountability for work products and deliverables
  • Demonstrate a high level of tact and integrity
  • Travel 70/30 when requested

REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS:

  • Associates degree with 5-8 years of related experience, or bachelor’s degree with 5 years of related experience working with C-level executives
  • Project Management experience, 3-5 years preferred
  • Experience with scheduling tools including artificial intelligence (A.I.) systems.
  • Experience with Social Media (Twitter (X), Instagram, Facebook, LinkedIN)
  • Experience with employer systems, similar to Paylocity, ADP, Sage
  • The ideal candidate must have experience, superb organizational skills, thrive in a collaborative environment and multi-task
  • Strong judgment
  • Personable, articulate and professional in presentation.
  • High energy, self-motivated and able to prioritize tasks-organized and meticulous
  • Superior time management skills
  • Superior verbal and written communication skills

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off


To learn more about our company, please visit www.empass.com and you can also visit our non-discrimination policy at https://empass.com/Nondiscrimination-Statement/



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