Executive Assistant to Senior Leadership

7 days ago


New York, United States Northbound Executive Search Full time
Executive Assistant to Senior Leadership (Venture Capital)

We have an opportunity for an experienced Executive Assistant to support a team of senior executives within a growing investment firm in NYC. The ideal candidate will possess exceptional communication skills, be adept at managing multiple priorities simultaneously, and demonstrate a proactive approach to problem-solving. This role requires discretion, professionalism, and the ability to maintain confidentiality in a fast-paced and dynamic environment.

Salary: $120,000 - 140,000 base + discretionary bonus + OT eligible

Location: Full time in a luxury office space in Midtown East, Manhattan

Perks: On-site chef, coffee bar, state-of-the-art gym, and personal training.

Key Responsibilities:

  • Serve as the primary point of contact for the executives, managing their calendars, emails, and phone calls with efficiency and discretion.
  • Coordinate and schedule internal and external meetings, including arranging conference rooms, video conferences, and catering as needed.
  • Prepare agendas, presentations, and other materials for meetings and ensure that all relevant parties are well-informed and prepared.
  • Handle travel arrangements, including booking flights, hotels, transportation, and preparing detailed itineraries.
  • Manage expense reporting and reimbursement processes for the executives.
  • Maintain confidential files and sensitive information with the utmost discretion and professionalism.

Qualifications:

  • Bachelor’s degree or equivalent experience preferred.
  • Minimum of 7 years of experience as an executive assistant supporting C-level executives or equivalent.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment.
  • Discretion and professionalism when dealing with sensitive information.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Experience in the venture capital or financial services industry preferred, but not required.
Compensation:

Open

Job ID:

17944

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