Executive Assistant
4 weeks ago
Location(s):
- 7 World Trade Center, 250 Greenwich Street, New York, New York, 10007, US
Line Of Business: Executive(EXEC)
Experience Level: Experienced Hire
At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways.
If you are excited about this opportunity but do not meet every single requirement, please apply You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.
Skills and Competencies- 7+ years related experience working in a corporate environment
- Demonstrates proven experience in coordinating communications and managing relationships with customers, vendors, visitors, and dignitaries ensuring seamless and professional interactions on behalf of the organization.
- Preferably possessing professional certifications relevant to the role (e.g. PACE, CAP, CAPM, PMP, etc) underscoring the capability to work efficiently with senior executives.
- Advanced working knowledge of Microsoft Office Suite including Outlook, Word, Excel, PowerPoint and SharePoint and knowledge of collaborative tools
- Excellent verbal and written communication skills - ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos and other documents that require little or no editing by manager
- Client oriented with strong attention to detail and organization skills: time management and ability to multi-task, shift priorities and work under pressure
- Ability to think outside the box and to anticipate issues/needs, uses judgement and work proactively to address them
- Collaborative, strong team player including the ability to interact comfortably and effectively with Senior Management
- Exceptional ability to build and maintain relationships across all levels of the organization. Good presentation skills
- High level of trust and demonstrated ability to work with highly sensitive, confidential data
- Willingness to work "non-standard" hours given the global nature of Moody’s business
- Provides executive level administrative support with a strong focus on calendar management, travel coordination and absorption of administrative tasks
- Proactively anticipates needs and independently manages detailed tasks to streamline the manager’s workload
- Handles sensitive information and resolves conflicts with a high level of confidentiality and discretion.
- Quickly acquires and applies comprehensive understanding of company operations, policies, and procedures relevant to the role, boosting efficiency and effectiveness.
- Engages with senior leadership team; greets and screens visitors; screens telephone calls; coordinates and schedules meetings; handles all meeting logistics (including global Town Halls, offsites, outings, etc); organizes hospitality or other events; tracks and coordinates expenses; documents meetings; general administrative follow-up on behalf of the executive
- Other duties or administrative projects as assigned
- Maintains and leverages advanced knowledge of Microsoft Office Suite and other collaborative tools
- Quickly adapts to new software and technologies to optimize operational efficiency and effectiveness.
- Employs new and emerging technologies to support the executive’s and the team’s work.
- Demonstrates strong attention to detail and organizational skills with the ability to multitask and work under pressure.
- Collects and prepares information/presentation materials for high-level meetings or for use in discussions/meetings with executive staff and external parties.
- Uses problem-solving techniques within defined policies to obtain solutions
- Acts as a self-starter, capable of working independently or as a global team.
The Executive Assistant will report directly to the Chief of Staff to the CEO. This role has administrative responsibility for the Office of a C-suite executive, including facilitating support for other members of the office of the CEO. This role demands exceptional multitasking abilities, a firm grasp of the MS Office suite, and a proactive approach to leveraging new and emerging technologies to enhance efficiency and effectiveness. The ideal candidate will thrive in a fast-paced environment, demonstrating flexibility, and adaptability to meet the evolving needs of the organization.
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