Executive Assistant

4 days ago

New York, United States Randstad Enterprise Full time

My client is looking for a temp to perm EA at this time that will follow a flexibly hybrid schedule of being in office up to 3 days a week, in our NYC office locations.


This role will be FT 40 hours a week.


Your Mission:

Medidata Executive Assistants (EAs) are skilled Admin Professionals who are responsible for

performing administrative duties of advanced degrees of complexity for the assigned Executive

(coverage may be up to four executives). The EAs have customary responsibilities such as managing correspondence which is often of a confidential nature, preparing research, screening incoming phone calls and mail, communication on behalf of the Executive, and acting as the & quot ; gatekeeper; & quot; as well as handling more complicated special projects such as coordination of complex meetings. In keeping with these duties, EAs are required to develop an acute understanding of the Executives’ work style and requirements, and to utilize this understanding to decide which scheduled events, meetings, and requests are most appropriate for allocation of the Executive & #39;s time. EAs are expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment. In summary, Medidata EAs are expected to conform to the highest standards of performance, dependability, and professionalism. The role may be required to be in office up to three days a week and also flexibility with executive schedules and meetings.



● Strategically manage complex calendars in a rapidly changing environment, requiring coordination

with both internal and external Executives and Assistants

● Set up domestic and international travel arrangements

● Create and maintain an inventory of critical path projects and high-priority business development

activities

● Plan and execute on-site and off-site meetings, dinners, and events

● Regularly organize meetings and calls with both internal and external business partners

● Process Executive expense reports ensuring compliance with company policies

● Provide ad-hoc assistance when in the office including receiving catering, room booking, and

general office questions

● Maintain up-to-date distribution lists

● Manage multiple priorities in a constantly evolving environment

● Additional responsibilities as assigned


Desired Skills and Experience

Your Competencies:

● Superior verbal and written communication skills

● Exercises discretion and sound judgment; maintains confidentiality

● Excellent organizational and time management skills

● Proficiency in Google Apps (Office Apps), Concur, and Microsoft Office Suite

● Dependable, punctual, follows instructions, responds to management direction and solicits feedback

to improve performance

● Ability to work independently and proactively; demonstrates initiative

● Ability to make professional decisions based in accumulated knowledge of position responsibilities

● Demonstrates accuracy and thoroughness; monitors own work to ensure quality

● Ability to multitask effectively

● Strong interpersonal skills, ability to work in a team environment when required; high degree of tact


Your Education & Experience:

● Minimum of 3 years’ experience as an Executive Assistant, Assistant to a C-level Executive, or

Office Manager.

Note: This job description is intended to describe the general nature and level of work being

performed by employees in this position. It is not intended to be an exhaustive list of all

responsibilities, duties, and skills required for this position; other duties outside of normal

responsibilities may be performed as necessary to meet the needs of the organization.

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