Executive Assistant

3 days ago

New York, United States Randstad Enterprise Full time

My client is looking for a temp to perm EA at this time that will follow a flexibly hybrid schedule of being in office up to 3 days a week, in our NYC office locations.


This role will be FT 40 hours a week.


Your Mission:

Medidata Executive Assistants (EAs) are skilled Admin Professionals who are responsible for

performing administrative duties of advanced degrees of complexity for the assigned Executive

(coverage may be up to four executives). The EAs have customary responsibilities such as managing correspondence which is often of a confidential nature, preparing research, screening incoming phone calls and mail, communication on behalf of the Executive, and acting as the & quot ; gatekeeper; & quot; as well as handling more complicated special projects such as coordination of complex meetings. In keeping with these duties, EAs are required to develop an acute understanding of the Executives’ work style and requirements, and to utilize this understanding to decide which scheduled events, meetings, and requests are most appropriate for allocation of the Executive & #39;s time. EAs are expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment. In summary, Medidata EAs are expected to conform to the highest standards of performance, dependability, and professionalism. The role may be required to be in office up to three days a week and also flexibility with executive schedules and meetings.



● Strategically manage complex calendars in a rapidly changing environment, requiring coordination

with both internal and external Executives and Assistants

● Set up domestic and international travel arrangements

● Create and maintain an inventory of critical path projects and high-priority business development

activities

● Plan and execute on-site and off-site meetings, dinners, and events

● Regularly organize meetings and calls with both internal and external business partners

● Process Executive expense reports ensuring compliance with company policies

● Provide ad-hoc assistance when in the office including receiving catering, room booking, and

general office questions

● Maintain up-to-date distribution lists

● Manage multiple priorities in a constantly evolving environment

● Additional responsibilities as assigned


Desired Skills and Experience

Your Competencies:

● Superior verbal and written communication skills

● Exercises discretion and sound judgment; maintains confidentiality

● Excellent organizational and time management skills

● Proficiency in Google Apps (Office Apps), Concur, and Microsoft Office Suite

● Dependable, punctual, follows instructions, responds to management direction and solicits feedback

to improve performance

● Ability to work independently and proactively; demonstrates initiative

● Ability to make professional decisions based in accumulated knowledge of position responsibilities

● Demonstrates accuracy and thoroughness; monitors own work to ensure quality

● Ability to multitask effectively

● Strong interpersonal skills, ability to work in a team environment when required; high degree of tact


Your Education & Experience:

● Minimum of 3 years’ experience as an Executive Assistant, Assistant to a C-level Executive, or

Office Manager.

Note: This job description is intended to describe the general nature and level of work being

performed by employees in this position. It is not intended to be an exhaustive list of all

responsibilities, duties, and skills required for this position; other duties outside of normal

responsibilities may be performed as necessary to meet the needs of the organization.

  • NYC Executive Assistant

    4 weeks ago

    New York, United States New York State Executive Chamber Full time

    Incumbents provide professional, confidential, and administrative assistance and support to principals in the Executive Chamber. Executive Assistants provide support of medium/moderate scope and complexity to principalsResponsibilitiesAct as primary point of contact for the reporting principalManage calendar scheduling for meetings, appointments, and...

  • Investment Banking Executive Support Specialist

    1 month ago

    New York, New York, United States AP Executive Full time

    Job DescriptionA highly reputable global investment and technology development firm in New York is seeking a highly skilled and proactive executive assistant to provide exceptional coverage support to executives in the investment banking division. As part of a dynamic and inclusive team, you will play a key role in ensuring the seamless execution of business...

  • Executive Assistant

    3 months ago

    New Canaan, United States HJW Executive Search LLC Full time

    Our client is looking for an Exec Asst. Responsibilities: Administrative Support: ○ Schedules, including appointments, meetings, and travel arrangements. ○ Manage client/vendor correspondence ○ Prepare reports, presentations, and correspondence○ Complete intakes of new patients Client Service: ○ Provide customer service to clients, ensuring their...

  • Executive Assistant

    3 days ago

    New York, United States Jeremiah Brent Design Full time

    Jeremiah Brent Design is hiring an Executive Assistant to the Principal and CEO, Jeremiah Brent. The Executive Assistant will support Jeremiah, as well as the operations of Jeremiah Brent Design and Jeremiah Brent Entertainment. The Executive Assistant to Jeremiah Brent will play a critical role in supporting the day-to-day operations of Jeremiah's...

  • Executive Assistant

    3 weeks ago

    New York, United States Phyton Talent Advisors Full time

    Our Client a well Known Financial Services firm is seeking an Executive Assistant in their New York, New York Location! The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able...

  • Executive Assistant

    2 weeks ago

    New York, United States Robert Half Full time

    Job DescriptionJob DescriptionA NYC Investment Management company is seeking a part time Executive Assistant to join their team on a contract basis with opportunity for hire. This Executive Assistant will be responsible for scheduling meetings, ordering office supplies, maintaining a clean and welcoming office space, greeting visitors, other ad hoc...

  • Executive Assistant

    2 weeks ago

    New York, United States Asset Staffing Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.FINANCIAL SERVICES EXPERIENCE...

  • Executive Assistant

    4 weeks ago

    New York, United States Taylor Hodson Staffing Full time

    We are seeking a highly organized and proactive Executive Assistant. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of...

  • Executive Assistant

    3 weeks ago

    New York, United States Soul Staffing Solutions Full time

    Our client, a unicorn cybersecurity startup revolutionizing data security, is seeking an energetic Executive Assistant to support leadership (CSO, VP sales).Location: NYC (St. Louis is also an option) ABOUT YOU:We are seeking an Executive Assistant to provide support to various members of leadership. This role will be pivotal in ensuring that the...

  • Executive Assistant

    8 months ago

    New York, United States summitbkpg Full time

    We are seeking an Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Tasks Responsibilities: Handle administrative needs of Executive Arrange conference calls and meetings Plan work-related travel details Receive visitors Train and supervise lower-level clerical staff Maintain and...

  • Executive Assistant

    8 months ago

    New York, United States summitbkpg Full time

    We are seeking an Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Tasks Responsibilities: Handle administrative needs of Executive Arrange conference calls and meetings Plan work-related travel details Receive visitors Train and supervise lower-level clerical staff Maintain and...

  • Executive Assistant

    3 weeks ago

    New York, United States TBG | The Bachrach Group Full time

    PLEASE DON'T RESPOND TO THIS POSITION IF YOU AREN'T LOOKING FOR 5 DAYS ONSITE!No flexibility for Hybrid Schedule.Executive and Personal Assistant to C-Level Executive. This role is extremely hectic and demanding.Looking for a true right arm that can be a partner to the Executive. Seeking someone that can work great under pressure and "roll up sleeves" and...

  • Executive Assistant

    1 month ago

    New York, United States Women for Afghan Women (WAW) Full time

    Job Title: Executive AssistantReport To: Executive DirectorLocation: Hybrid (New York City)Organization Overview: Women for Afghan Women (WAW) is a leading nonprofit organization dedicated to protecting and promoting the rights of Afghan women and girls. Headquartered in New York City, WAW operates with a mission to provide essential services and advocate...

  • Executive Assistant

    1 week ago

    New York, United States Taylor Hodson Staffing Full time

    We are looking for a detail-oriented and proactive Executive Assistant. The ideal candidate will excel at managing diverse administrative and executive support responsibilities, working independently, and thriving in a fast-paced environment. Strong organizational skills, adaptability, and a positive attitude are essential for this role.Key...

  • Executive Assistant

    2 weeks ago

    New York, United States Glocap Full time

    Our client, a boutique private equity firm is seeking an experienced Executive Assistant. The Executive Assistant will be responsible for providing administrative support to a Partner and 2-3 Principals. This position allows for the individual to interface with all areas of the business and requires exceptional communication and organizational skills, a...

  • Executive Assistant

    2 weeks ago

    New York, United States Glocap Search LLC Full time

    Company: Hedge FundPosition: Executive Assistant to Portfolio ManagerLocation: Midtown NYC (Hybrid Schedule 4:1)Hours: 8:00am - 6:00pm with flexibility/connectivity to support outside of the hours as neededSalary: $140-165K* DOE with Benefits + Bonus EligibilityOur client, a long/short investment fund, is seeking a dedicated and reliable Executive/Personal...

  • Executive Assistant

    3 days ago

    New York, United States Russell Tobin Full time

    Location: New York, New York, United StatesPosition Type: ContractPay Range: 28/h - 29/hAbout the Role:We are seeking a detail-oriented and proactive Executive Assistant to provide high-level administrative support to our Managing Directors and the Firmwide AI team. This critical role involves managing schedules, coordinating meetings, preparing...

  • Executive Assistant

    3 weeks ago

    New York, United States Joss Search Full time

    The ClientOur client is a prestigious global alternative asset management firm, consistently ranked within the top firms globally, and has an excellent reputation in the industry! The company is known to foster a culture of excellence and collaboration.The RoleOur client is looking for a polished, resilient, and organized Executive Assistant to provide...

  • Executive Assistant

    1 month ago

    New York, United States Solomon Page Full time

    Our client is looking to fill the role of Executive Administrative Assistant provides who provides support to two C Level Executives.Pay $40-$50/hrResponsibilities:Manage multifaceted department logistics and calendars for meetings and conferences, including travel and event managementSubmit travel and expense reports in a timely fashionPrioritize and handle...

  • Executive Assistant

    1 month ago

    New York, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are in search of a PT Executive Assistant for an AI company Downtown. This role involves providing high-level administrative support, primarily to the CEO, and managing various tasks that ensure smooth business operations. This position offers a contract to permanent employment opportunity, with a focus on building and...