Administrative Assistant 3
5 days ago
Who we are and what we do:
The Department of Safety and Homeland Security's mission is to serve, secure and protect the people of Tennessee. The Tennessee Office of Homeland Security has the primary responsibility and authority for directing statewide activities pertaining to the prevention of, and protection from, terrorist related events. This responsibility includes the development and implementation of a comprehensive and coordinated strategy to secure the state from terrorist threats and attacks. Furthermore, the Office of Homeland Security serves as a liaison between federal, state and local agencies, and the private sector on matters relating to the security of our state and citizens.
Job Overview:
Summary: Under general supervision, is responsible for professional staff work of considerable difficulty in relieving an executive of administrative detail; and performs related work as required. Distinguishing Features: An employee in this class performs a variety of general assignments and staff work in relieving an executive of administrative detail. This class differs from that of Admin Assistant 2 in that an incumbent of the later performs work of lesser difficulty and impact. This class differs from that of Executive Admin Assistant 1 in that an incumbent of the latter performs duties under more general supervision and duties with a wider scope of impact.
Key Responsibilities:
- Schedules executive's travel arrangements, processes approvals, and reconciles costs upon completion of travel.
- Maintains calendar of the executive's scheduled meetings.
- Helps coordinate special events such as executive dinners, banquets, speeches/presentations, and recognitions.
- Schedules executive's appearances. Coordinates departmental charity drives, tours of facilities/operations, and similar activities to foster community relations.
- Prepares draft correspondence for executive.
- Maintains a variety of standard records and reports.
- Performs a variety of general staff administrative duties to support program operations.
- As required, attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties on behalf of the executive.
- Maintains working relationships with general public, persons in other state departments and divisions, officials, and entities in the day-to-day operations of the agency.
Minimum Qualifications:
- Graduation from an accredited college or university with a bachelor's degree and experience equivalent to four years of increasingly responsible full-time professional staff experience.
- Substitution of Education for Experience: Additional graduate coursework in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
- Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional experience, paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Examination Method: Education and Experience, 100%, for Preferred Service positions. For Executive Service positions, Minimum Qualifications, Necessary Special Qualifications, and Examination Method are determined by the appointing authority.
Required Experience:
- Graduation from an accredited college or university with a bachelor's degree and experience equivalent to four years of increasingly responsible full-time professional staff experience.
- Substitution of Education for Experience: Additional graduate coursework in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
- Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional experience, paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Examination Method: Education and Experience, 100%, for Preferred Service positions. For Executive Service positions, Minimum Qualifications, Necessary Special Qualifications, and Examination Method are determined by the appointing authority.
Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.
-
Administrative Services Assistant
3 weeks ago
Nashville, United States Ask IT Consulting Full time73162 Job Code 73162 Position Description & Responsibilities:The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for Administrative Services Assistant (ASA 2). This position will be in the Rape Prevention and Education (RPE) Section. This ASA 2 position assists the Section Chief, Program Directors,...
-
Administrative Assistant
3 weeks ago
Nashville, United States HCA Full timeDescription Introduction Do you want to join an organization that invests in you as an Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years. Benefits HCA Healthcare, offers a total rewards package that supports the...
-
Administrative Assistant
3 weeks ago
Nashville, United States Epiq Systems, Inc. Full timeIt's fun to work at a company where people truly believe in what they are doing! Job Description: Join our prestigious law firm client in Nashville as an Administrative Assistant supporting the Chief Human Resource officer (CHRO). We are seeking a proactive individual, with a commitment to exceptional client service, professionalism, and adeptness in...
-
Administrative Assistant
3 weeks ago
Nashville, United States HCA Full timeDescription Introduction Do you want to join an organization that invests in you as a(an) Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years. Benefits HCA Healthcare, offers a total rewards package that supports the...
-
Administrative Assistant
3 weeks ago
Nashville, United States HCA Full timeDescription Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administrative Assistant opening with HealthTrust today and find out what it truly means to be a part of the HCA Healthcare team. Benefits HealthTrust, offers a total rewards package that supports the health, life, career and retirement...
-
Administrative Assistant
3 weeks ago
Nashville, United States HCA Full timeDescription Are you looking for a work environment where diversity and inclusion thrive? Submit your application for our Administrative Assistant opening with HealthTrust today and find out what it truly means to be a part of the HCA Healthcare team. Benefits HealthTrust, offers a total rewards package that supports the health, life, career and retirement...
-
Administrative Services Assistant
3 weeks ago
Nashville, United States Ask IT Consulting Full timeAs a Grants Coordinator (Administrative Assistant): This position will be managing and maintaining grant materials for all new and existing grants for our Environmental and Newborn Screening Divisions; including but not limited to Public Health Emergency Preparedness (PHEP), Water Infrastructure Improvements for the Nation Act (WIIN), SafeWatch, Newborn...
-
Administrative Assistant
3 weeks ago
Nashville, United States HCA Full timeDescription Introduction Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision! We change the life of one to care for the lives of many. Jump-start your career as a Administrative Assistant...
-
Administrative Assistant
3 weeks ago
Nashville, United States HCA Full timeDescription Introduction Do you want to join an organization that invests in you as an Administrative Assistant? At HCA Healthcare, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years. Benefits HCA Healthcare, offers a total rewards package that supports the...
-
Administrative Assistant
2 weeks ago
Nashville, United States CereCore Full timeClassification: Contract, with a possibility of contract to hire Contract Length: 3-months CereCore is a healthcare solutions provider that specializes in offering IT services, workforce management, and operational support to healthcare organizations. They focus on improving the efficiency and effectiveness of healthcare systems through various solutions,...
-
Administrative Assistant
3 weeks ago
Nashville, United States CereCore Full timeClassification: Contract, with a possibility of contract to hire Contract Length: 3-months CereCore is a healthcare solutions provider that specializes in offering IT services, workforce management, and operational support to healthcare organizations. They focus on improving the efficiency and effectiveness of healthcare systems through various solutions,...
-
Administrative Assistant
3 weeks ago
Nashville, United States CereCore Full timeClassification: Contract, with a possibility of contract to hire Contract Length: 3-months CereCore is a healthcare solutions provider that specializes in offering IT services, workforce management, and operational support to healthcare organizations. They focus on improving the efficiency and effectiveness of healthcare systems...
-
Administrative Assistant
2 weeks ago
Nashville, United States MAHAN Healthcare Business Advisors Full time $37,000 - $52,000Seeking an experienced full-time, on-site Administrative Assistant to act as receptionist and perform general administrative functions at a business advisory firm for healthcare providers in Nashville, TN.The Position:Receptionist duties including answering phones, screening and distributing correspondence.Ordering and stocking office supplies.Scanning and...
-
Administrative Assistant
3 weeks ago
Nashville, United States The Reserves Network, Inc. Full timeYour New Opportunity: Administrative Assistant When you step into this role, you unlock endless possibilities to provide exceptional administrative support. Your administrative expertise will strengthen a productive environment focused on quality. Yo Administrative Assistant, Administrative, Assistant, Staffing, Executive
-
Administrative Assistant
1 week ago
Nashville, United States The Reserves Network, Inc. Full timeYour New Opportunity: Administrative Assistant When you step into this role, you unlock endless possibilities to provide exceptional administrative support. Your administrative expertise will strengthen a productive environment focused on quality. Yo Administrative Assistant, Administrative, Assistant, Staffing, Executive Learn More
-
Administrative Assistant
2 weeks ago
Nashville, United States Metropolitan Government of Nashville & Davidson County TN Full timeThis is a Non-Civil Service position in the Department of Law. The Administrative Assistant performs routine administrative activities involved in preparing, maintaining, and processing legal documents and records pertaining to lawsuits, claims, and Administrative Assistant, Administrative, Processing, Assistant, Legal, Business Operations Learn More
-
Administrative Assistant
1 month ago
Nashville, United States CereCore Full timeClassification: Contract, with a possibility of contract to hire Contract Length: 3-months CereCore is a healthcare solutions provider that specializes in offering IT services, workforce management, and operational support to healthcare organizations. They focus on improving the efficiency and effectiveness of healthcare systems through various solutions,...
-
Administrative Services Assistant
3 weeks ago
Nashville, United States Ask IT Consulting Full timeGeneral Duties:• Process Monthly Interunit billings for Environmental department o Review Workbooks weekly to determine Reimbursable purchases• Update spreadsheets for internal and external tracking purposes.• Send documents to TDEC partners and downtown for processing• Complete corrections as needed• Send Quarterly expenditure documents to...
-
Administrative Services Assistant
3 weeks ago
Nashville, United States Della Infotech, Inc. Full timeAdmin Services Assistant 3 Operational Administrative Services, Fleet & Assets Agency Wide Property Officer - Temporary Position Looking for an opportunity to work with a collaborative diverse team in Tennessee State government? Interested in protecting our environment, public health and water quality? This may be the perfect administrative opportunity for...
-
Administrative Assistant
3 weeks ago
Nashville, United States USAuto Sales Full timeAs an Sales Administrative Assistant you will be exposed to all aspects of the dealership. You will work closely with your team and with customers throughout the sales, inventory and operations of the business. This is the perfect opportunity to work Administrative Assistant, Administrative, Assistant, Customer Service, Automotive
