Administrative Assistant-ICS

2 weeks ago

Philadelphia, United States INGLIS COMMUNITY SERVICES Full time $24

Exciting Opportunity: Administrative Assistant- Inglis Community Services

Location: Philadelphia, PA 19131

Inglis enables people with disabilities – and those who care for them – to achieve their goals and live life to the fullest.

It is essential that all duties are performed with the highest level of integrity, while supporting Inglis Values and Standards of Excellence, ensuring the achievement of competencies and compliance with regulatory agencies.

Your Impact:

The Administrative Assistant for Inglis Community Services has the primary responsibility to provide administrative support to the Directors of Inglis Community Services programs. He/she plans, develops administrative systems, processes and procedures to improve the operating quality and efficiency of the community-based programs. This includes tracking documentation related to employee hiring and ongoing compliance expectations, assisting with billing for services, and monitoring communication portals such as emails and web-based requests for service. Additionally, this position supports the operations of the Inglis Innovation Center in Philadelphia. Duties are performed to ensure compliance with regulatory agencies and meeting quality and billing expectations. All essential job responsibilities will be executed in accordance with Inglis Administrative policies, ethics and guidelines.

This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

What You'll Do:

  • Is present in the IIC at the front desk daily 8:30am – 4:30pm M-F.
  • Compiles billing information to be sent to Business Office for billing and claim submission for all ICS programs as needed.
  • Monitors employee records to ensure background checks and certifications/licenses are current and annual training expectations are met.
  • Monitors CHC-MCO systems for service authorization, which indicates the specifics of providing services, prior to rendering services or billing for services.
  • Monitors incoming mail, email, phone, and web-site requests for information and services. This position is expected to then forward the request or information to the appropriate program staff in a timely manner.
  • Compiles marketing materials for Innovation Center tours and ICS program participation in events (conferences, recruiting, outreach)

What We are Looking For:

  • High School Diploma required but a bachelor’s degree is preferred.
  • Minimum of two (2) years relevant experience.
  • Has advanced word processing, spreadsheet, and presentation skills
  • Knowledge of Community Behavioral Health (CBH), Office of Mental Health and Substance Abuse Services (OMHSAS) Department of Human Services Office of Long Term Living (OLTL) and Department of Aging Services and Supports Waivers preferred.
  • Knowledge of licensing, auditing, and accreditation processes preferred.
  • Excellent communication skills (written and oral).

Pay Rate for this Role: $24.04/ hour

Join Us:

This is your chance to be a part of a team of dedicated staff (including individuals with disabilities). Be part of a team that's not just making a difference but leading the way daily. If you're ready to make a significant impact and lead with passion, we'd love to hear from you.

Apply Now to Become a Part of the Inglis Family

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