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ESU Administrative Assistant

4 weeks ago

Virginia Beach, United States HII Full time $41,860 - $47,694

Date: Nov 27, 2024

Location: Virginia Beach, VA, Virginia, United States

Company: HII's Mission Technologies division

Requisition Number: 21589

Required Travel: 0 - 10%

Employment Type: Full Time/Hourly/Non-Exempt

Anticipated Salary Range: $41,860.00 - $47,694.40

Security Clearance: None

Level of Experience: Mid


This opportunity resides with Global Security (GS), a business group within HII’s Mission Technologies division. Global Security comprises live, virtual, constructive training and range systems, services and operations; fleet maintenance, repair, operations and sustainment; nuclear; and international. As a trusted partner to our military customers, HII designs, develops and operates the largest LVC enterprise that prepares warfighters for cross-domain battle. With advanced technologies to enable mission readiness, HII understands that preparation requires full coordination—not readiness in piece-parts.

For more than 40 years, the U.S. Navy has entrusted HII to maintain and modernize the vast majority of its fleet. With a holistic approach to life-cycle maritime defense systems—from small watercraft to submarines, surface combatants and aircraft carriers—HII ensures a high state of readiness. HII supports the Department of Energy’s national security mission through the management and operation of its sites, as well as the safe cleanup of legacy waste across the country. HII meets clients’ toughest nuclear and environmental challenges.


Meet HII’s Mission Technologies Division
Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense – the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that’s right for you. Apply today. We look forward to meeting you.


To learn more about Mission Technologies, click here for a short video: https://vimeo.com/732533072

Summary

Join our Elevator Support Unit (ESU) team This Administrative Assistant supports the Elevator Support Unit Department Head in Virginia Beach, VA. This is a full-time position.

What You Will Do
  • Gathers, collects, records, tracks and verifies data and information from multiple sources.
  • Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.
  • May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.
  • Manage training schedule for ESU personnel and uniform program for trades personnel.
  • Manage TAP budget, submissions, and spreadsheets for management.
  • Collaborate with project control to prepare deliverables.
  • Assist ESU personnel with travel set-up.
  • Prepare agendas for staff meetings.
What You Must Have
  • High School Diploma or equivalent and 4 years additional education and/or related experience.
  • Must be a U.S. Citizen.
  • Must have experience expediting purchasing requests, reviewing & making revisions to documentation and creating/updating inventory spreadsheets.
  • Must be proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Must have excellent communication skills, both written and verbal, with the ability to use them in informing, presenting, negotiating and problem solving with a wide range of people.
  • Experience supporting office administrative duties to include maintaining files.
  • Experience coordinating schedules and meetings.
  • Must have knowledge of invoicing, accounts payable, and receivables.
  • Must have prior experience working on multiple projects and setting priorities.
  • Must be a dynamic, self-starter with strong attention to detail and the ability to function independently, meet deadlines and achieve commitments.
  • Must have demonstrated experience in collaborating with multi-disciplinary teams.
  • Knowledge of corporate budgeting.
  • Experienced working with marketing communications standards.
Preferred: Bonus Points For
  • Experience working with internal stakeholders and liaise with various experts regarding instruction and scheduling.
  • Prior experience in program management support role and/or purchasing, subcontracting or logistics field a plus.
  • Inventory experience a plus.
  • Experience shipping/receiving/processing packages a plus.
Physical Requirements Minimal mobility, dexterity, or coordination required to operate common business machines. Maximum lifting required is approximately 40 pounds from floor to three feet in height.

HII is more than a job - it’s an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.


The listed salary range for this role is intended as a good faith estimate based on the role's location, expectations, and responsibilities. When extending an offer, HII's Mission Technologies division takes a variety of factors into consideration which include, but are not limited to, the role's function and a candidate's education or training, work experience, and key skills.


Why HII
We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.


Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.


Together we are working to ensure a future where everyone can be free and thrive.
Today’s challenges are bigger than ever, and the nation needs the best of us. It’s why we’re focused on hiring, developing and nurturing our diversity. We believe that diversity among our workforce strengthens the organization, stimulates creativity, promotes the exchange of ideas and enriches the work lives of all our employees.


All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.


Do You Need Assistance?
If you need a reasonable accommodation for any part of the employment process, please send an e-mail to buildyourcareer@hii-co.com and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call 1-844-849-8463 for assistance. Press #3 for HII Mission Technologies.