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Office Assistant

3 weeks ago

Vancouver, Washington, United States AKS Engineering & Forestry Full time

At AKS Engineering & Forestry, we're dedicated to building better communities. We shape neighborhoods, create business spaces, and design infrastructure that enhances lives. As a locally owned firm with 30 years of experience, we partner with public and private clients to deliver high-quality engineering solutions across the Pacific Northwest.
We're excited to announce an opening for an Office Assistant to join our administrative team in Vancouver, Washington . If you're eager to be part of a respected and dynamic organization that supports diverse construction and development projects, this is your chance to join a talented team where your contributions make a real impact.
What You'll Do

  • Reception/Front Desk: Serve as the first point of contact for clients and visitors, providing a welcoming and professional presence.
  • Conference Room Management: Organize and maintain conference rooms, ensuring they are ready for meetings and events.
  • Client Engagement: Engage with clients in a friendly and professional manner, both in person and over the phone.
  • Office Supplies Management: Keep the office stocked with critical materials, from pens to plotter paper to snacks and Wednesday lunches.
  • Document Management: Organize and maintain project-related documents and communication records.
  • Filing Systems: Maintain electronic filing systems and track deadlines.
  • Administrative Support: Assist with word processing, project filing, and spreadsheet tasks.
  • Project Coordination: Support project managers and coordinators, manage documentation, and facilitate communication.
  • Backup Support: Serve as a backup to the Project Coordinator.
  • Communication: Communicate with project teams and clients via various channels.
  • Proposal Assistance: Help prepare and track client proposals and agreement letters.
  • Documentation: Assist with written documentation and project correspondence.
  • General Support: Perform additional administrative tasks as needed.
Who you are
  • Experience: Proficient with Microsoft Office Suite and office equipment (photocopies, scanning, etc.).
  • Skills: Excellent written and verbal communication skills. Strong organizational skills with close attention to detail.
  • Attributes: Self-motivated and proactive. Must have a valid driver's license.
Nice to have
  • Experience in a similar administrative or project coordination role in the engineering and construction industry is a huge plus.
About AKS Engineering & Forestry
At AKS, we believe in supporting our employees with a collaborative team culture, personal development, and growth opportunities. We've been recognized annually as one of the Top Workplaces in Oregon and Southwest Washington, offering:
  • Health & Wellness : Comprehensive medical, dental, and vision plans.
  • Retirement : Immediate 401(k) matching to secure your financial future.
  • Growth : Access to mentorship and professional development programs.
  • Work-Life Balance : Flexible schedules and generous paid time off.
  • Team Culture : Regular team events, site visits, and lunch outings to foster connection and fun.
  • Stability : A well-established, reputable company known for its stability and success.
We've also been named one of the Top Workplaces in Oregon and Washington year after year, so you know you're joining a team that values its people.
Join us and be part of a team that values your contributions and invests in your future.
AKS Engineering and Forestry does not work with third-party recruiters or agencies. Candidates should be warned that third-party recruiters may misrepresent themselves as working on behalf of AKS. Candidates should only communicate directly with AKS employees.
Third-party recruiters and agencies should not contact AKS Engineering and Forestry employees directly. Any resumes sent from third-party recruiters or agencies to an AKS employee or submitted through the AKS website are considered unsolicited and the property of AKS. AKS will not pay a placement fee unless the recruiter or agency has a signed contract with AKS before submitting a candidate for consideration.