Assistant Business Office Manager

3 weeks ago

Vancouver, Washington, United States Eden Health Full time
Eden Health is hiring an Assistant Business Office Manager to support our administrative office in the greater Portland metro area, including Longview and Vancouver. This position oversees the maintenance of current and accurate records of business. Acts as the Human Resources and Payroll Liaison for the Agency. Organizes, develops, and maintains business office systems in accordance with Eden Health standards. Supervises and trains staff performing the Assistant Business Office Manager and other clerical functions. Acts on behalf of the Eden Senior Leadership Team upon request.

Why choose Eden? We're interested in you and want you to succeed. Our business is growing rapidly and we want you to grow with us. We have infinite room for advancement, both personally and professionally. We work hard to match you with a position that best fits YOUR skills and YOUR availability. In addition, Eden Health is a Certified Great Place to Work company, 5 years in a row

Job Summary:
  • Acts as the main liaison between the Agency and the Vancouver Service Office (VSO) departments
  • Acts on behalf of the Eden VSO Senior Leadership Team upon request
  • Organizes, develops, and maintains business office systems per Eden Health and VSO requirements
  • Facilitates Agency staff recruitment by establishing Agency processes per Eden Health and VSO requirements
  • Facilitates Marketing and Promotional needs by establishing Agency processes per Eden Health and VSO requirements
  • Develops and oversees processes to guarantee accurate records are maintained per Eden Health and VSO requirements including, but not limited to, the following:
    • Human Resources Activities, including Personnel Files
    • Staff Education
    • Staff Recruitment
    • Marketing and Promotional Requests
    • Accounts Payable
    • Bank Deposits
  • Communicates with VSO regarding policies, requirements, and problem-solving of business office matters as needed
  • Oversees medical and office supply ordering. Develops processes for efficient and cost-effective ordering. Works with vendors such as Medline to arrange for new user and remedial training as necessary
  • Oversee building and equipment maintenance, establishes and maintains an ongoing, positive working relationship with vendors
  • Supervises and trains staff performing the Assistant Business Office Manager functions
  • Receives payment for patient's private pay or co-pay payments per VSO policy
  • Makes timely bank deposits and sends information per cash policy
  • Prepares accounts payable for timely computer transmittal to Vancouver Service Office (VSO) in accordance with established processes
  • Supervises timely submission of payroll from time clock to VSO, including:
    • Prints and distributes time reports for department supervisors' review and approval
    • Summarizes the staff time reports, regular and sick time, overtime, holiday, and vacation after the department managers have made approvals
    • Posts hours to payroll software, prepare balancing report, print time reports, keeping track of quarterly, year-to-date, and other necessary tax reports
    • Prepares miscellaneous time entry (vacation, sick, and adjustments) prior to computer transmittal to VSO
  • Supervises the paperwork process related to employee hires, changes, and terminations (voluntary and involuntary) in terms of submitting appropriate paperwork and personnel files
  • Maintains petty cash account, reconcile account, and request replenishment as needed
  • Coordinates vendor contracts, in conjunction with Business Operations Manager
  • Copies records, policies, and other pertinent documents, and distributes copies per VSO request
  • Once Essential Functions have been completed, may be assigned additional tasks as necessary
  • Maintains records of county/city/business licensure and requests renewals as appropriate in coordination with the VSO Legal Department and Operations Manager
Education/Experience Requirements:
  • High school diploma or equivalent required
  • Associates degree preferred
  • Previous experience in Human Resources desired
  • Two to three years progressively responsible administrative experience
  • General clerical, data entry and excellent organizational skills
  • Healthcare experience preferred. Medical terminology desired
  • EHR medical record documentation experience preferred
  • Able to communicate effectively in English verbally and in writing
  • Working knowledge of computer software programs
  • Valid driver's license and reliable transportation
  • Able to pass criminal background check and national sex offender clearance
  • Must be able to physically report to administrative office for entire shift. This is not a remote position.
Career Benefits:
  • "Refer a Friend" Bonus Program
  • Training and educational Assistance
  • Career Advancement Opportunities
Financial Benefits:
  • 401k Retirement Savings Plan
  • Employee Stock Ownership Plan
  • Flexible Spending Accounts
  • Life, Accident, & Disability Insurance
  • Paid Holidays
  • Continuing Education Credits are paid for - we offer online and in-person education
  • Discounts with AT&T Wireless, National and Enterprise car rentals
  • Discounted tickets to a variety of events (Disney Land, Disney World, Universal Studios, SeaWorld, Local Concert/Sporting Events, Hotels/Resorts, etc.
Personal Benefits:
  • Paid sick leave and vacation time - eligible employees start accruing time on their first day of employment
  • Identity Theft Protection
  • Employee Assistance Program
  • Employee Hardship Fund
  • Floating Holiday - use it on your birthday or any other day of the year
  • Dental, Medical, Vision available for full-time status
Eden Health is an Equal Opportunity Employer.

Pay Range: $18 - $25 per hour

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