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Executive Assistant to the CEO

1 month ago

Metairie, United States SON OF A SAINT Full time
Job DescriptionJob Description

Salary: $65,000


About Us:

Son of a Saint exists to enhance the lives of fatherless young men through mentorship, emotional support, development of life skills, exposure to constructive experiences, and formation of positive, lasting peer-to-peer relationships. Son of a Saint equips young men with the tools they need to become productive men. We provide a secure and consistent environment for them, through which they find hope, vision, and opportunity. Son of a Saint mentors’ most important role is simply to be a good example.

Position Summary:

Son of a Saint is looking for a full-time Executive Assistant to the CEO to join our team. Reporting directly to the Founder & CEO, the Executive Assistant provides executive support in a one-on-one working relationship.

Essential Duties and Responsibilities:

Track the CEO’s responsibilities and duties to ensure that his time is effectively prioritized and goals achieved

  • Track CEO commitments, goals, projects, tasks and deadlines as it relates to his personal and professional responsibilities

  • Ensure items are effectively delegated, reprioritized, or addressed, navigating conflicting demands and time pressure;

  • Maintain the CEO’s calendar; ensure his time is allocated to the highest priorities;

  • Attend select meetings, take notes, capture action items, and ensure follow through;

  • Confirm that attendees will be present and complete preparatory work, such as agendas and committee reports;

  • Schedule and organize speaking engagements;

  • Handle select matters expeditiously and proactively; follow-through to successful completion;

  • Anticipate and address problems.

Represent the CEO in internal and external communications

  • Provide a bridge for smooth communication between the CEO and Board member, staff, supporters and others;

  • Ensure that all stakeholders feel good about their interactions with you and the office of the CEO;

  • Draft and edit correspondence that is often sensitive and confidential;

  • Ensure that the CEO’s biography is kept up to to date and responds to requests for materials regarding the CEO and the organization in general

  • Monitor incoming emails to the CEO’s account and aid with quick replies when appropriate.

Manage administrative and logistical issues

  • Maintain the CEO’s personal and professional calendar;

  • Arrange complex and detailed travel plans, itineraries, and agendas;

  • Gather and organize receipts for any purchases by the CEO

Support partner relationship development

  • Follow up on contacts made by the CEO; support the cultivation of ongoing relationships.

Perform other related duties as requested or responsibilities dictate.

Education/Experience:

  • Bachelor’s degree required

  • Work experience as an Executive Assistant, Personal Assistant or similar position

  • Driver’s license, auto insurance, and reliable transportation

  • Experience in the nonprofit sector is preferred

Competencies:

  • Team Focused & Collaborative: Promotes cooperation and commitment within a team to achieve goals and objectives; collaborates with team members, shares ideas and differences openly; receptive to new ideas, and adapts to change as necessary.

  • Self-Accountability & Work Standards: Sets high standards of performance for self and assumes responsibility and accountability for successfully completing assignments or tasks.

  • Stress tolerance: Maintains composure in highly stressful or adverse situations.

  • Valuing Diversity: Helps to create an environment that embraces diversity and advocates for equity.

  • Professionalism and Personal Boundaries: Conducts self within appropriate and expected professional boundaries and policies.

  • Confidentiality, Integrity, Ethics, and Trust: Maintains confidentiality and earns others’ trust and respect through consistent honesty and professionalism in all interactions.

  • Organizational Culture: Commitment to Son of a Saint’s mission; experience with issues that impact the lives of Son of a Saint young men and families; sensitive to issues of confidentiality and diversity.

Other Qualifications:

  • Familiarity with the nonprofit sector and our mission

  • Highly organized, and highly detail-oriented with strong project management and organization skills; able to perform and prioritize multiple tasks seamlessly

  • Proven ability to use outstanding interpersonal, political navigation, and communication skills to build strong relationships and negotiate challenging situations, often with senior executives, in a friendly and professional way

  • Strong written and interpersonal communication skills

  • Excellent organizational skills and is able to work independently and collaboratively with minimal supervision

  • Comfortable in a high performing, fast-paced and quickly growing organization; demonstrated ability to achieve high performance goals, meet deadlines and adapt to changing circumstances

  • Emotional maturity

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Candidates must be able to lift up to 50 pounds.

  • Ability to write by hand and use the keyboard to perform general functions.

  • Ability to communicate by speech and hearing continuously.

  • Visual acuity (close, distant, peripheral vision, and the ability to adjust focus and view accurate color perception) needed for detail work, and computer use.

  • Ability to sit for extended periods of time.