Business Operations Coordinator

7 days ago

Miami, United States Rimas Entertainment LLC Full time
Job DescriptionJob Description


Title


Business Operations Coordinator


Classification


Non-Exempt

Department

Studio

Reports to

Studio Manager


YOU ARE ACCOUNTABLE


The Business Operation Coordinator oversees daily administrative operations and supports our team. The role is responsible for providing administrative and general accounting assistance to accountants and preparing statements that confirm the accuracy of database information. The coordinator must be on-site in our Studio Offices and work rotating shifts.


IMPACT OUR BUSINESS BY

  • Support the Studio Manager with studio bookings and reservation payments.

  • Support the Studio Manager with invoices and payment process. Monthly invoicing, payment reminders, and mark accounts paid when paid online

  • Respond to inquiries on multiple platforms: email, web forms, DM's, phone calls etc.

  • Handle cash, cheques, e-mail money transfers

  • Receiving and processing PO’s and invoices from freelancers

  • Gather freelancers’ documents to create vendor profiles in our accounting system

  • Process accounts payable and receivable transactions.

  • Maintain accurate financial records, including invoices, receipts, and payment records.

  • Assist with bank reconciliations and month-end closing procedures.

  • Support audits by providing necessary documentation and information.

  • Communicate with vendors and clients regarding payment issues and inquiries.

  • Provide confident customer service via phone, email, and in person.

  • Manage office supplies inventory and procurement.

  • Maintain filing systems and ensure proper documentation of essential records.

  • Handle incoming and outgoing correspondence.

  • All other general administrative and accounting duties as required by business operations.

  • General responsibilities:

    • Fulfill the job's duties and obligations by the company's rules.

    • Comply with the safety and health measures established by the company.

    • Refrain from engaging in improper, disorderly, criminal, or immoral conduct that reasonably may affect the company's best interests.

    • Comply regularly with the company's orders and instructions to exercise executive powers and managerial discretion.

    • Abstain from competing in the company's business activities.

    • Contribute to increase the productivity and competitiveness of the company.

    • Satisfactorily fulfill all those duties that derive from the contract of employment and with the rules and procedures established by the company.



MUSIC TO RIMAS – YOUR SKILLS

Your Passion


  • Passionate about music and entertainment

  • Experience understanding client needs and providing an innovative solution approach.

  • A high degree of self-motivation.

Your Creativity


  • Ability to create new standards and ways of doing things with an innovative and hacker attitude.

  • Proven ability to process high volumes of data with speed and accuracy.

Your Knowledge


  • Strong attention to detail and accuracy.

  • Excellent organizational and time management skills.

  • Associate degree in business accounting.

  • Minimum six (6) months of experience in a related area.

  • Previous experience in an accounting or clerical role is a plus.

  • Familiar with accounting software, Quickbook is a plus.

  • Proficiency in Microsoft Office, particularly Excel;

  • Experience with deposit reconciliation, account payable procedure, and journal entries is a plus.

  • Excellent communication skills, including writing in both English and Spanish.

  • Excellent interpersonal relations skills.

Your Attitude


  • An organized self-starter with the capacity to manage a varied and often intense workload, as every project being supported in the role is essential.

  • Ability to work independently, multi-task, adapt to changing priorities, and manage complex situations and problem-solving while maintaining professionalism and poise.

  • Whatever it takes, we make it happen.


WAY OF BUSINESS


  • You are part of a one-stop 360 organization focusing on the new generation of Latinx artists with a multi-platform entertainment format.

  • You are part of an expert creative music label to create relevant opportunities for our artists.

  • You are part of the underdogs who are unafraid of their creative vision, differentiation, and own voice.

  • You shape, connect, and move Nuestra Cultura with our artist music and entertainment approach.



YOUR ENVIRONMENT AND PHYSICAL EFFORTS

Your Environment


  • Music studio environment with a fast pace and constant creative changing approach.

  • Constant music environment.

Your Physical Efforts


  • Prolonged periods sitting at a desk and working on a computer.

  • Must be able to lift 15 pounds at times or less.

NOTES OF KNOWLEDGE


The above statements describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The employer reserves the right to modify, change, add, or eliminate duties according to business and operational needs.


Received by: _____________________________________________

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