Administrative Assistant

Job DescriptionJob DescriptionOur client, who is a growth oriented non profit organization located near downtown Dallas is looking for an amazing bilingual Administrative Assistant, who speaks Spanish Fluently. You must have experience supporting C-suite executives.
This is an onsite position with excellent perks, which includes a 4 day work week and child care options.

This role will be responsible for completing a broad variety of administrative tasks for the CEO including:
managing an extremely active calendar of appointments
completing expense reports
composing and preparing confidential correspondence
arranging complex and detailed travel plans, itineraries, and agenda
compiling documents for meetings.

You will-
· Plans, coordinates, and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating for direct access to the CEO’s time and office.
· Provides a bridge for smooth and confidential communication between the CEO’s office and internal departments.
· Works closely and effectively with the CEO to keep him/her well-informed of upcoming commitments and responsibilities, following up appropriately.
· Schedule projects and ensure timelines are developed and met
· Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
· Other duties as assigned, including personal errands for the CEO

Board Support and Liaison
· Serves as the CEO’s administrative liaison to Interfaith Family Services Board of Directors.
· Maintains discretion and confidentiality in relationships with all board members.
· Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
· Other duties as assigned

Leadership Team Liaison
· Participates as an adjunct member of the Executive and Leadership Team including scheduling and attending all meetings.
· Assists in coordinating the agenda for executive and leadership team meetings and all-staff meetings.
· Manages leadership teams’ monthly POWs and reporting to the CEO.

Qualifications
· Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
· Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors
· Expert-level written and verbal communication skills
· Demonstrated proactive approaches to problem-solving with strong decision-making capability
· Emotional maturity
· Highly resourceful team-player with the ability to also be extremely effective independently
· Proven ability to handle confidential information with discretion, adapt to various competing demands, and demonstrate the highest level of donor/client service and response
· Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
· Forward-looking thinker, who actively seeks opportunities and proposes solutions

Education and Experience Requirements
· Bachelor’s degree required.
· Strong work tenure: 2-5 years of experience supporting C-Level executives, preferably in a non-profit organization.
· Experience and interest in internal and external communications, partnership development, and fundraising

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1010

Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.\r
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Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.\r
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Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.

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