Accounts Payable Specialist
1 month ago
Responsibilities:
• Process and reconcile invoices accurately, ensuring all entries align with system reports and balances.
• Allocate expenses to the appropriate accounts and cost centers through comprehensive analysis of invoice/expense reports.
• Oversee vendor payments, taking advantage of discount opportunities where possible and preparing checks as needed.
• Resolve any discrepancies or issues with purchase orders, contracts, invoices, or payments, ensuring all documentation is accurate.
• Monitor employee expense reports and requests for advances, preparing checks as necessary.
• Keep accounting ledgers updated through timely and accurate verification and posting of account transactions.
• Regularly reconcile vendor accounts by comparing monthly statements with related transactions.
• Protect all financial information, upholding the organization's value by maintaining confidentiality.
• Oversee the disbursement of petty cash, ensuring all entries are recorded and documentation is verified.
• Engage in continuous learning opportunities to stay updated with accounting trends and practices.
• Fulfill the organization's accounting mission by achieving related results as needed.
• Manage sales tax reporting by calculating requirements on paid invoices.
• Preserve historical records by filing and microfilming documents.
• Use Excel and JD Edwards EnterpriseOne for various accounting tasks.
• Supervise W-9 forms for vendors and issue 1099’s at year-end.• Proficiency in Account Reconciliation and Accounts Payable (AP)
• Knowledge and experience in Accrual Accounting and handling Accrued Expenses
• Ability to perform Reclassifications and Adjusting Journal Entries
• Familiarity with Journal Entries, Prepaid Account, and Prepaid Expense management
• Advanced skills in Microsoft Excel, including complex formula creation and data analysis
• Demonstrated ability to manage Month End Close procedures
• Experience in Code Invoices, Coding Invoices, and Enter Invoices
• Ability to identify and resolve Invoice Discrepancies
• Experience in Invoice Payment and Invoice Processing
• Ability to handle Missing Invoices, Payable Invoices, and Process Vendor Invoices
• Experience in Scanning Invoices and managing Vendor Invoices
• Proficiency in using JD Edwards EnterpriseOne for accounting and financial management.
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