Legal Secretary

4 weeks ago

Oakland, United States Robert Half Full time
Job DescriptionJob Description

Respected organization is seeking an experienced Legal Secretary in Oakland, California. This role falls within the industry of law and legal services. As a Legal Secretary, you will be an integral part of our team, assisting in the smooth operation of our legal processes and procedures. This person will also be managing others in addition to performing administrative/secretarial duties.


Responsibilities:


• Draft, revise, and finalize legal documents and correspondence.

• Maintain an organized and up-to-date filing system for all legal documents.

• Coordinate and schedule meetings, court dates, and other appointments for attorneys.

• Communicate with clients, attorneys, and court personnel, providing updates and information as needed.

• Utilize legal software and databases to conduct research and manage case files.

• Prepare and organize materials for court hearings or client meetings.

• Ensure all legal documents and correspondence are error-free and properly formatted.

• Utilize Civil Litigation Experience to handle litigation-related tasks efficiently.

• Maintain confidentiality of all sensitive legal information.

• Provide general administrative support to attorneys, including answering phones and emails, making travel arrangements, and managing attorney calendars.

• Possess a high school diploma or equivalent qualification.
• Have relevant experience as a Legal Secretary, preferably within a Civil Litigation setting.
• Demonstrate proficiency in using legal software and Microsoft Office Suite.
• Exhibit strong written and verbal communication skills.
• Be capable of managing multiple tasks simultaneously and meet deadlines effectively.
• Show an understanding of legal terminology and court system.
• Have excellent organizational and time-management skills.
• Demonstrate a high level of confidentiality and discretion due to the sensitive nature of the information handled.
• Be able to prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.
• Have the ability to schedule appointments, meetings, and court dates, and maintain attorneys' calendars.
• Possess superior typing skills, being able to type at least 50 words per minute.
• Show proficiency in transcription of dictations.
• Be able to maintain law library.
• Have the ability to coordinate law office activities such as subpoena delivery.
• Be able to liaise with clients and legal professionals.
• Have the capacity to organize case files and maintain document control.
• Be capable of performing any other administrative duties as required to support the legal team.

  • Litigation Secretary

    3 months ago

    Oakland, United States AGG Legal Staffing Full time

    Litigation Legal SecretaryCalifornia’s leading education law firm, seeks an experienced litigation legal secretary to join a collegial team of results-oriented practitioners in our Oakland Office. OVERVIEW:The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable...

  • Legal Secretary

    4 weeks ago

    Oakland, United States Testan Law Full time

    Testan Law is an established national workers' compensation defense firm with a solid reputation in the industry. Testan Law is proud of its diverse management team and culture. The firm's collaborative team approach to case management allows all of its attorneys to build relationships to better serve our clients. We are seeking a Legal Secretary for...

  • Transactional Legal Secretary

    7 days ago

    Oakland, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are partnering with an Oakland-based law firm to source an experienced Hybrid Legal Secretary/Administrative Assistant to join their team on a temporary basis. While this role is fully on-site, it combines traditional legal secretary responsibilities with general administrative duties to support the firm’s leadership team....

  • Litigation Legal Secretary

    3 weeks ago

    Oakland, United States Fagen, Friedman and Fulfrost Full time

    Litigation Legal Secretary Fagen Friedman & Fulfrost LLP, California's leading education law firm, seeks an experienced litigation legal secretary to join a collegial team of results-oriented practitioners in our Oakland Office. OVERVIEW: The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential,...

  • Litigation Secretary

    3 weeks ago

    Oakland, United States Cole & Van Note Full time

    Benefits: 401(k) Dental insurance Free food & snacks Health insurance Paid time off Training & development Firm Overview: Cole & Van Note has been leveling the playing field across the nation for decades. We are a dynamic plaintiffs’ side consumer and employment law firm, focusing on class action litigation matters addressing data breaches, product defect...

  • Legal Secretary

    3 weeks ago

    Oakland, United States The Nieves Law Firm, APC Full time

    DescriptionParalegal - Criminal Defense FirmFull-Time Position! The culture in our firm is important to our staff and clients - we need team players who are prepared to work hard to fight for the rights of others. This role requires the ability to produce criminal defense pleadings in a timely and accurate fashion. The candidate must have experience with...

  • Legal Administrative Assistant

    1 month ago

    Oakland, United States AMS Staffing Inc. Full time

    Please send resume should you be interested in the following Legal Administrative Assistant (Legal Practice Assistant) position located in Oakland CA. This is a full-time, permanent position with a salary between 100-110K plus OT and awesome benefits. Please pass along to your colleagues if you're not interested as we do pay referral fees.Location:...

  • Legal Administrative Assistant

    1 month ago

    Oakland, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a Legal Administrative Assistant to join a boutique law firm in Oakland, CA on a contract-to-hire basis. This role is ideal for candidates with strong legal administrative experience who are looking to support attorneys and manage day-to-day office functions in a dynamic legal environment. The ideal candidate will...

  • Litigation Assistant

    7 days ago

    Oakland, United States Strategic Employment Partners (SEP) Full time

    Step into a dynamic and fast-growing professional organization as a Litigation Assistant/Secretary! In this role, you’ll provide dedicated support to a team of 3-5 professionals, assisting with case preparation and coordination of court-related materials. If you’re detail-oriented, thrive in a fast-paced setting, and are ready to make a meaningful...

  • Paralegal

    2 months ago

    Oakland, United States Ascendion Full time

    Job Title: ParalegalLocation: Oakland, CA.About the firm:Join one of the biggest law firms in California. This law firm focuses on personal injury, employment, aviation, and class action litigation. They have a broad reach with offices located in both Southern and Northern California, allowing them to effectively serve clients across the...