Administrative Assistant

4 weeks ago


Somerset, United States Robert Half Full time
Job DescriptionJob Description

This is a great opportunity for an Administrative Assistant with 2+ years of experience who would like to continue to gain administrative and executive support experience. We are looking for a mature-minded and dedicated individual who can be proactive on a daily basis.


Local candidates to the Somerset, NJ area will be the best fit due to travel and parking restrictions. Apply today for consideration


Responsibilities:

  • Act as the office receptionist, greeting and directing visitors and applicants professionally.
  • Answer and transfer calls, forward messages, provide information, and maintain a log of routine inquiries.
  • Manage calendars, schedule appointments and meetings, and coordinate events.
  • Ensure office common areas and kitchen are clean, including running and emptying the dishwasher daily.
  • Monitor, order, and distribute office supplies.
  • Handle incoming and outgoing mail distribution.
  • Prepare letters, memos, forms, reports, and other documents as needed.
  • Copy, organize, and file records for office activities.
  • Maintain manual and electronic filing systems.
  • Provide support to executives, assisting with various requests in a collaborative and resourceful manner.
  • Schedule and coordinate meetings and conference calls, preparing related materials and correspondence.
  • Arrange domestic and complex international travel and accommodations.
  • Process expense reports, including currency conversions, vendor invoices, and reconciliations.
  • Perform other duties as assigned.


• Demonstrated experience in an administrative role.

• Proficiency in Office Suite (Excel, Word, Outlook in particular).

• Familiarity with office management systems and procedures.

• Working knowledge of healthcare management software is advantageous.

• Excellent time management skills and the ability to prioritize tasks.

• Strong organizational skills with the ability to handle multiple tasks.

• Attention to detail and problem-solving abilities.

• Excellent written and verbal communication skills.

• Strong interpersonal skills with the ability to build relationships.





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