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Accounts Payable Specialist

2 months ago

Kirkland, United States Robert Half Full time
Job DescriptionJob Description

We are searching for an Accounts Payable Specialist to join our team in Kirkland, Washington, United States. The role offers a contract to hire employment opportunity, where you will be tasked with managing invoices, tracking payments, and maintaining accurate records in the accounting systems. You will also play a crucial role in ensuring compliance with state and local reporting requirements.


Responsibilities:

• Oversee the precise and timely processing of invoices through review, approvals, and payment for multiple entities into different systems

• Accurately and consistently code invoices and credit card purchases in the general ledger.

• Coordinate internal processes for the initiation and oversight of vendor payments via check, ACH, or wire payment.

• Ensure the accounts payable master list is updated regularly to prevent missed payments by proactively contacting vendors.

• Engage with accountants about accruals during the accounts payable period closing.

• Conduct research and respond to internal and external client requests to resolve accounting queries.

• Collaborate with the Accounting team to generate monthly reports.

• Ensure compliance with State and Local reporting requirements, including WA sales & use tax filings.

• Handle the maintenance of a current W-9 database for 1099 requirements and complete annual 1099 reporting.

• Contribute to reporting and process improvements within the team and across the organization, documenting updated processes.

• Possess in-depth knowledge and understanding of Accounts Payable (AP) processes and procedures

• Proficiency in Yardi software is a plus

• Advanced skills in Microsoft Excel including pivot tables, vlookup, and macros

• Strong analytical skills and attention to detail for accurate data management

• Excellent communication skills for effectively liaising with vendors and internal departments

• Ability to maintain confidentiality and exercise discretion in handling sensitive financial information

• Proven capability to work efficiently in a high-volume, fast-paced environment

• Ability to work independently as well as collaboratively within a team

• Proven problem-solving skills and ability to handle multiple tasks simultaneously

• Previous experience in an Accounts Payable role is desirable

• Bachelor's degree in Finance, Accounting, or a related field is preferred.