Field Office Administrator

3 weeks ago

Monaca, United States The Lindy Group Full time
Job DescriptionJob Description

WORK FOR AN INDUSTRY LEADER AND A COMPANY VOTED ONE OF THE "BEST PLACES TO WORK"

Trumbull Corporation has an immediate opening for a Field Office Administrator for our project office in Monaca, PA. This is an exciting opportunity to join a company that is ranked among the Engineering News Record Top 100 Contractors nationally and is recognized as a "best in class" leader in bridge and highway construction.

What's it like to work at PJ Dick-Trumbull-The Lindy Group?

As an employee of the Family of Companies, you'll be part of a team whose core values are Safety, Quality, Integrity, Family, and Community. As a general contractor, our companies build for the communities in which we live and work. Every employee contributes to building projects that connect people and places. We invite you to learn more about working with us by applying today

We offer an outstanding compensation and benefits package that includes medical, dental and vision coverage, generous paid vacation and holidays, 401k with company match, annual bonus AND profit sharing

PRIMARY FUNCTION:
Provide administrative support services to specific person or group (i.e. company executive, division, department, etc.).

TYPICAL DUTIES:

  1. Provide clerical/secretarial support for assigned group.
  2. Answer, screen, and forward any incoming phone calls while providing basic information when needed. Notify employees that visitors have arrived.
  3. Organizing, processing and follow up of a variety of documents for numerous construction projects, working on multiple tasks and shifting priorities simultaneously while managing deadlines (e.g. subcontracts, agreements, purchase orders, change orders and insurance).
  4. Act as liaison between supervisor and others, such as other departments, external contacts, clients, etc. such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationship and public relations, etc.
  5. Oversee and/or process day-to-day administrative items (e.g. invoices, expense reports, supply requisitions, jobsite personnel transaction forms, etc.) per supervisor's authorization.
  6. Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
  7. Collect and review certified payroll from subcontractors for federal projects.
  8. Varied responsibilities encompassing projects from beginning to end.
  9. Compose and/or edit letters, memos, reports, etc., as required.
  10. Receive and ship packages, letters, etc., as required and sign for parcels when necessary.
  11. Perform additional assignments per supervisor's direction.

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

Educational and experience requirements include: 4 year business or technical degree plus minimum 2 years administrative experience or equivalent combinations training and related experience. working knowledge of general office procedures plus ability to organize and coordinate group work efforts required. Proficient research, supervisory and communicative skills essential.


COMMENTS:
Incumbent will engage with multiple disciplines (i.e. Business, Marketing/Business Development, Estimating, Accounting and Construction Operations). Flex work arrangements are not available for this position. Non-exempt under FLSA.


We are an Equal Opportunity and VEVRAA Federal Contracting Employer: We encourage Covered Veterans, Minorities, Females, and Disabled Individuals to apply.

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