Accounts Payable Clerk

Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Accounts Payable Clerk to join our team in the service industry, located in GENESEO, New York. As an Accounts Payable Clerk, you will be tasked with maintaining accurate financial records through efficient management of the accounts payable process, which includes processing invoices, reconciling vendor statements, and ensuring timely payments.

Responsibilities:

• Accurately review, code, and enter vendor invoices into the accounting system
• Manage the accounts payable process, ensuring all invoices have proper approval and documentation
• Prepare and process weekly, bi-weekly, or monthly payment runs
• Verify and reconcile payment batches before processing
• Collaborate with internal teams to rectify any discrepancies in payment processing
• Maintain strong vendor relationships and effectively communicate regarding payment inquiries
• Timely reconciliation of vendor statements and resolution of discrepancies
• Negotiate payment terms and discounts with vendors when applicable
• Process and ensure adherence to company policies for employee expense reports
• Reconcile credit card statements and receipts with expense reports
• Maintain organized and up-to-date records of accounts payable transactions
• Generate and analyze reports related to accounts payable activities
• Ensure compliance with company policies and accounting regulations
• Assist in both internal and external audits by providing relevant documentation and information
• Participate in process improvement initiatives to enhance efficiency and accuracy.• Proficiency in Accounts Payable (AP) processes and procedures.
• Demonstrated ability to handle high volume invoice processing.
• Familiarity with financial software and Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality regarding financial information.
• Strong communication skills to liaise with vendors and internal departments.
• Demonstrated ability to work in a fast-paced, deadline-driven environment.
• Capability to work both independently and as part of a team.
• Prior experience in a similar role in the service industry would be an advantage.
• High school diploma or equivalent educational qualification is required.
• Basic understanding of accounting principles.
• Ability to problem solve and handle accounts payable discrepancies.
• Demonstrated ability to manage time effectively and prioritize tasks.

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