Human Resources Assistant

2 weeks ago

Geneseo, Illinois, United States Livingston County, NY Full time
Job Summary

We are seeking a highly organized and detail-oriented Human Resources Assistant to join our team at Livingston County, NY. The successful candidate will be responsible for performing various functions associated with civil service and human resources administration, including reviewing applications, performing clerical activities, and maintaining employee records.

Key Responsibilities
  • Reviews applications against adopted minimum qualifications and qualifies or disqualifies applicants in accordance with State law and local rules and policies;
  • Orders examination materials and participates in the administration of written examinations;
  • Prepares and distributes letters for the canvassing of eligible lists, and records results when canvassing letters are returned;
  • Reviews employee transactions to ensure they are in accordance with Civil Service Law and Rules, and informs senior staff of potential problems;
  • Provides orientation materials to new employees, answers routine questions, and processes paperwork necessary for new hires to commence employment;
  • Provides information regarding employee benefit programs to participants and potential participants, assists with enrollments, and provides assistance with routine problems;
  • Provides clerical assistance to senior level staff regarding a variety of confidential labor relations matters;
  • May assist with departmental supplies inventory, purchasing, vouchers, accounts payable and budget preparation;
  • Assists with other departmental work including, but not limited to: handling phone calls and walk-ins, assisting with payroll, assisting with employment recruitment process, responding to requests for employment references and verifications, composing and processing a variety of documents, and assisting senior staff with the preparation of documents, scheduling meetings, room reservations and similar matters;
  • Handles bulk and regular copying;
Requirements
  • Possession of an Associate's degree from a New York State or regionally accredited college or university in Business Administration, Human Resource Management or a closely related field;
  • One year of full-time, paid experience working in a personnel/human resource office;
  • Three years of full-time, paid experience working in a personnel/human resource office;
  • Five years of full-time, paid experience in an office setting which involved internal and/or external customer service, and/or data entry;
Working Conditions

The Human Resources Assistant will work in a fast-paced office environment with frequent interruptions. The successful candidate must be able to work in a high-stress and busy environment, maintain confidentiality regarding labor-relations, private health information and other sensitive employee matters, and demonstrate professionalism, tact, and courtesy.

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