Administration Assistant
5 days ago
Mission/ Position Description Summary
The mission of the Administrative Associate will be to support the local operations as directed to assure client, employee, and business associate satisfaction. In this role, the candidate will ensure that all administrative duties are processed efficiently and in accordance with company policies, contract terms and deadlines.
Responsibilities Include:
- Completes department operational requirements by scheduling and prioritizing administrative projects and expediting work results.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Assist team with preparing project setups; preparing client invoices; assist in AR collections; project closeouts
- Assist Project Managers with PO requests; sub-contracting and budgeting
- Analyzing reports to ensure accuracy.
- Contributes to team effort by accomplishing related results as needed
- Supports team by performing tasks related to organization and strong communication including electronic filing, typing, copying, and scanning.
- Provides administrative support to ensure efficient operation of Pavement, Civil, and Corporate department.
- Strong administrative Skills
- Ensuring all department deadlines are met
- Managing Processes
- Project Administration for multiple departments
Key Criteria/Requirements
- Accounting Degree or associated field required
- 2 years of administrative assistant and accounting experience preferred
- Intermediate mathematical skills preferred.
- Knowledge of appropriate software including Microsoft Office; Adobe Acrobat or other PDF program Required
- Knowledge of Deltek Vision and smart sheets are a plus.
- Knowledge of invoicing strongly preferred
- Engineering or Architectural Familiarity a plus
Key Accountabilities:
- Professionalism
- Problem Solving
- Strong Verbal Communication
- Strong Organizational Skills
- Team Player
- Data Entry
- Invoicing experience a PLUS
-
Administrative Support Specialist
3 weeks ago
Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full timeJob SummaryWe are seeking a highly skilled Administrative Support Specialist to join our team at the Office of Court Administration. As an integral part of our organization, you will be responsible for providing exceptional support services to ensure the efficient administration of the Judicial Branch of Texas.About UsThe Office of Court Administration (OCA)...
-
Administrative Assistant
3 days ago
Austin, United States Farmer Enterprises Full timeAre you looking to be a part of something bigger than yourself and effect change on a local, national, and global scale? Our fast-paced Immigration Law Firm in Austin is looking to hire a detail-oriented, efficient, and goal-minded Administrative Assistant to help accomplish that goal! You’ll be responsible for clerical and administrative support between...
-
Administrative Assistant
2 weeks ago
Austin, United States Net Commesh Full timeJob Title: Administrative Assistant Department: Office Location: Austin, TX Job Type: Full-time Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of [Company Name]. The successful candidate will manage administrative tasks, assist with office coordination, and provide support to various...
-
Administrative Assistant
4 weeks ago
Austin, United States REVOLT MOTORS LLC Full timeJob Posting: Administrative Assistant with Microsoft 365 Expertise Position: Administrative Assistant Location: Austin, Texas Type: Part -Time About Us: We’re a fast-paced team actively searching for an organized and proactive Administrative Assistant with solid skills in Microsoft 365, especially Microsoft Teams. If you’re great at keeping schedules on...
-
Administrative Assistant
2 weeks ago
Austin, United States Diocese of Austrin Catholic Schools Full timeDescription Ministerial Character The principal is the visible foundation of the school which the Bishop has entrusted to the principal. The principal makes Christ's mission present and enduring in the school. In order to fulfill this mission, the principal employs suitable, chosen collaborators. The principal shares with them Christ's mission and entrusts...
-
Administrative Assistant
4 weeks ago
austin, United States Burnett Specialists Staffing | Recruiting Full timePrestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...
-
Administrative Assistant
1 month ago
Austin, United States Burnett Specialists Staffing | Recruiting Full timePrestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...
-
Administrative Assistant
1 month ago
Austin, United States Burnett Specialists Staffing | Recruiting Full timePrestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...
-
Administrative Assistant
1 month ago
austin, United States Burnett Specialists Staffing | Recruiting Full timePrestigious commercial real estate firm is seeking a Administrative Assistant to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects.Responsibilities:Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload...
-
Administrative Assistant
2 weeks ago
Austin, United States Lake Travis Independent School District (TX) Full timePosition Type: Clerical/Administrative Assistant/Administrative Assistant to a Director Date Posted: 11/21/2024 Location: Maintenance and Operations Date Available: Immediately Closing Date: Until filled Attachment(s): * Admin Asst. Maintenance.pdf
-
Administrative Assistant
5 days ago
Austin, United States Farmer Enterprises Full timeDescription Are you looking to be a part of something bigger than yourself and effect change on a local, national, and global scale? Our fast-paced Immigration Law Firm in Austin is looking to hire a detail-oriented, efficient, and goal-minded Administrative Assistant to help accomplish that goal! You'll be responsible for clerical and administrative support...
-
Administrative Assistant
2 weeks ago
Austin, United States Ameriprise Financial, Inc. Full timeMay also include, researching printer problems, and/or communicating with our technology specialist on issues that may arise. Responsibilities and Time Allocation Will change over time to meet the needs of the practice and can include other duties Administrative Assistant, Administrative, Assistant, Advisor, Financial
-
Administrative Assistant
5 days ago
Austin, United States Ameriprise Financial, Inc. Full timeMay also include, researching printer problems, and/or communicating with our technology specialist on issues that may arise. Responsibilities and Time Allocation Will change over time to meet the needs of the practice and can include other duties Administrative Assistant, Administrative, Assistant, Advisor, Financial Learn More
-
Administrative Assistant
2 weeks ago
Austin, United States Education Service Center Region 13 (TX) Full timePosition Type: Clerical/Administrative Assistant/Administrative Assistant to a Director Date Posted: 11/21/2024 Location: Maintenance and Operations Date Available: Immediately Closing Date: Until filled District: Lake Travis Independent School District Attachment(s): * Admin Asst. Maintenance.pdf
-
Administrative Assistant
1 month ago
Austin, United States Chats Cloud Cover Full timeJob Title: Administrative Assistant Location: Austin, TX Employment Type: Full-time Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will provide essential administrative support, including managing schedules, handling correspondence, coordinating meetings, and performing general...
-
Administrative Assistant
5 days ago
Austin, United States FranPartners Full timeAbout Waterloo TurfWaterloo Turf is an innovative, growing company based in Austin, Texas, specializing in high-quality artificial turf solutions. Through our franchise model, we are dedicated to helping customers "Get Your Saturdays Back" by enabling them to enjoy their outdoor spaces recreationally instead of spending time and money on lawn upkeep.Our...
-
Administrative Assistant
2 weeks ago
Austin, United States FranPartners Full timeAbout Waterloo TurfWaterloo Turf is an innovative, growing company based in Austin, Texas, specializing in high-quality artificial turf solutions. Through our franchise model, we are dedicated to helping customers "Get Your Saturdays Back" by enabling them to enjoy their outdoor spaces recreationally instead of spending time and money on lawn upkeep.Our...
-
Administrative Assistant
1 month ago
Austin, United States Net Commesh Full timeJob Title: Administrative AssistantJob Summary: The Administrative Assistant will provide high-level administrative support to ensure the efficient operation of the office. This role includes handling correspondence, scheduling meetings, organizing documents, and assisting with various office tasks. The ideal candidate is highly organized, detail-oriented,...
-
Administrative Assistant
2 weeks ago
Austin, United States Five Star Quality Care, Inc. Full timeKey Responsibilities The Opportunity We are actively hiring for an experienced Administrative Assistant to join our team. As the Administrative Assistant, you will work with the Executive Director in managing day-to-day functions. The administrative assistant will also act as a liaison between the facility and the outside community. You will report...
-
Administrative Assistant
1 month ago
Austin, United States SemperGROW Full timeAdministrative Assistant + + Part-time Company Description SemperGROW offers clients a new way of thinking; we develop new concepts and transform organizations. SemperGROW has developed a number of tools and resources to aid individuals and organizations with their leadership and organizational development needs. With cutting edge programs and ideas,...