Administration Assistant

5 days ago


Austin, United States Insight Global Full time
Job DescriptionJob Description

Mission/ Position Description Summary

The mission of the Administrative Associate will be to support the local operations as directed to assure client, employee, and business associate satisfaction. In this role, the candidate will ensure that all administrative duties are processed efficiently and in accordance with company policies, contract terms and deadlines.

Responsibilities Include:

  • Completes department operational requirements by scheduling and prioritizing administrative projects and expediting work results.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Assist team with preparing project setups; preparing client invoices; assist in AR collections; project closeouts
  • Assist Project Managers with PO requests; sub-contracting and budgeting
  • Analyzing reports to ensure accuracy.
  • Contributes to team effort by accomplishing related results as needed
  • Supports team by performing tasks related to organization and strong communication including electronic filing, typing, copying, and scanning.
  • Provides administrative support to ensure efficient operation of Pavement, Civil, and Corporate department.
  • Strong administrative Skills
  • Ensuring all department deadlines are met
  • Managing Processes
  • Project Administration for multiple departments

Key Criteria/Requirements

  • Accounting Degree or associated field required
  • 2 years of administrative assistant and accounting experience preferred
  • Intermediate mathematical skills preferred.
  • Knowledge of appropriate software including Microsoft Office; Adobe Acrobat or other PDF program Required
  • Knowledge of Deltek Vision and smart sheets are a plus.
  • Knowledge of invoicing strongly preferred
  • Engineering or Architectural Familiarity a plus

Key Accountabilities:

  • Professionalism
  • Problem Solving
  • Strong Verbal Communication
  • Strong Organizational Skills
  • Team Player
  • Data Entry
  • Invoicing experience a PLUS


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