Administrative Assistant

2 weeks ago


Alamo, United States Robert Half Full time
Job DescriptionJob Description

Danville client is looking for an onsite long term temporary Administrative Assistant.


• Prepare email correspondence, manuals, meeting agendas and minutes

• Manages schedule of department staff as needed

• Coordinate meeting logistics

• Coordinate travel and process expenses for department staff

• Work with Finance to process member reimbursements for travel expenses

• Processes Risk Funds for members and insureds

• Provides support for various projects, workshops and symposia

• Complete intermediate planning functions to support projects, meetings and programs

• Schedules onsite and virtual meetings with members and outside organizations

• Must have a minimum of 5 years experience as an Administrative Assistant, preferably in the Health Insurance industry
• Proficient in Microsoft Office Suite (Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word)
• Proven experience with answering inbound calls and handling both inbound and outbound calls
• Demonstrated customer service skills
• Mastery of data entry tasks
• Excellent written communication skills, particularly for email correspondence
• Ability to schedule appointments and manage calendars effectively
• Experience with coordinating schedules and meeting logistics
• Strong typing skills (45 - 60 WPM)
• Experience handling travel arrangements and expense reports
• Proficient in Concur, JIRA, Zoom, and DocuSign software
• Ability to manage email communications and agenda items
• Demonstrated experience in calendar management.

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