Administrative Coordinator

2 days ago


Alamo, California, United States Nelson Connects Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Nelson Connects. As a key member of our support staff, you will provide exceptional administrative support to our leaders and teams, ensuring the smooth execution of various projects and initiatives.

Key Responsibilities
  • Prepare and edit correspondence, reports, and other documents
  • Manage department staff schedules and coordinate meeting logistics
  • Coordinate travel arrangements and process expenses for department staff
  • Collaborate with Finance to process member reimbursements for travel expenses
  • Process Risk Funds for members and insureds
  • Provide support for various projects, workshops, and symposia
  • Utilize software tools to enhance department efficiencies and project outcomes
  • Support intermediate planning functions for projects, meetings, and programs
  • Schedule onsite and virtual meetings with members and external organizations
  • Perform other duties as assigned to support the department's goals
Requirements
  • High School Diploma or G.E.D. required; Associate's Degree preferred
  • 2-4 years of experience in an administrative support role is required
  • Advanced proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook
  • Experience with Concur, Docusign, and ImageRight is strongly preferred
  • Working knowledge of Jira or similar project management software is a plus
  • Strong critical thinking and problem-solving abilities
  • Excellent communication and customer service skills, with a focus on empathy and emotional intelligence
  • Great grammar and mathematical skills
  • Ability to stay organized, handle multiple projects, and adapt to changing priorities
  • A professional demeanor in interactions with external organizations, hospital leaders, and internal staff
About Us

Nelson Connects is a trusted partner in connecting jobs, people, and communities. Our commitment to excellence, integrity, compassion, and innovation has made us a leader in our industry. We are dedicated to empowering employers and job seekers to achieve their unique versions of success.



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