Facilities Assistant

1 week ago


San Francisco, United States Robert Half Full time
Job DescriptionJob Description

We are in search of a Facilities Assistant to join our team in the Financial Services industry situated in SAN FRANCISCO, California. In this role, you will be entrusted with the upkeep of office facilities, addressing inquiries, and managing work orders. This role offers a short term contract employment opportunity.


Responsibilities:

• Ensuring the cleanliness and orderliness of the office premises after employees' use

• Serving as the primary contact person for all facilities-related inquiries

• Generating and managing work orders and ensuring effective communication via email

• Implementing the Management System and Microsoft Office Suites in carrying out duties

• Leveraging skills in CMMS and Microsoft Excel in the execution of tasks

• Employing 'About Time' software for efficient facilities management

• Ensuring optimal usage of conference rooms and managing their schedules

• Providing excellent customer service by promptly addressing facilities-related concerns

• Documenting tasks completed and maintaining accurate records

• Understanding construction processes as they relate to facilities management

• Proficiency in using Computerized Maintenance Management System (CMMS)
• Familiarity with general Management System operations
• Proficient in Microsoft Excel for data analysis and reporting
• Skilled in using Microsoft Office Suites for effective communication and task management
• Proficient in Microsoft Outlook for email communication and scheduling
• Experience with time management software, specifically About Time
• Knowledge of managing and maintaining Conference Rooms
• Basic understanding of Construction procedures and safety standards
• Excellent Customer Service skills for handling queries and resolving issues
• Ability to maintain accurate and up-to-date Documentation in line with company policies.
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