Assistant Facilities Manager

1 month ago


San Mateo, United States Robert Half Full time
Job DescriptionJob Description

Robert Half has an exciting Temp to Hire Opportunity with a Global Sports Merchandising company. Our client;s mission provides connections, creates a sense of community, inspires hope, and teaches the value of teamwork. They allow fans to connect with their favorite sports teams and players from across the globe.


We are looking for an Assistant Facilities Manager. This role with double down as office support and handyman abilities around the office. We need someone who can work autonomously - if you see something that needs fixin, fix it. This can be anything from fixing a handle on a cabinet or checking the tank behind a malfunctioning toilet. No deed is too small to ensure that this office runs smoothly. Please find the description below and if interested, apply ASAP. We are looking to fill this role immediately.


Key Responsibilities:

  • Assist the Facilities Manager in overseeing the maintenance, repair, and improvement of all facility systems, including HVAC, plumbing, electrical, and safety systems
  • Order office supplies and lunches - assist with stocking the supplies and facilitating lunches
  • Receive incoming mail and packages, unboxing, and breaking down the boxes to get ready for recycling
  • Process invoices for vendor bills
  • Coordinate and schedule maintenance activities, ensuring minimal disruption to operations
  • Support the development and implementation of facilities policies, procedures, and best practices.
  • Conduct regular inspections of the premises to ensure compliance with safety regulations and identify areas for improvement.
  • Manage vendor relationships and oversee contract performance for maintenance and service providers.
  • Assist in budgeting and cost management related to facility operations and projects.
  • Respond promptly to facility-related inquiries and issues from staff and visitors.
  • Collaborate with other departments to support office space planning and utilization.


Qualifications:

  • Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred.
  • 2+ years of experience in facilities management or a related role.
  • Strong knowledge of building systems and maintenance practices.
  • Excellent organizational and multitasking skills.
  • Proficient in Microsoft Office Suite and facilities management software.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Familiarity with health and safety regulations.




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