Facilities Coordinator
1 week ago
The role is based on-site, focusing on the management and coordination of various tasks within the facility. The industry of operation is Facilities Management, and the successful candidate will be expected to perform a range of duties including overseeing janitorial services, managing office functions, and resolving issues.
Responsibilities:
• Oversee janitorial services including ordering supplies and managing contractors
• Handle client inquiries and concerns, ensuring quality service delivery and client satisfaction
• Coordinate snow removal and landscaping tasks, working closely with external vendors
• Generate and assign work orders to multiple technicians, subcontractors, and vendors
• Follow up on open and closed work orders, maintaining files on work orders, proposals, and department files
• Manage vendor files, check the accuracy of completed paperwork, and train vendors on work order and billing procedures
• Process invoices, ensuring proper cost center coding
• Assist with the inspections of the facility campus, using PC and/or PDA for work order system, email, and training
• Tackle printer issues, assisting with placing tickets on behalf of the client
• Perform ad hoc tasks as needed, demonstrating flexibility and adaptability in a dynamic work environment
• Collaborate with internal departments, effectively presenting information to large groups of employees
• Operate within company policies and principles, making decisions that impact co-workers and supervisors
• Provide assistance with process and procedure training, ensuring staff are kept up-to-date with relevant skills and knowledge
• Proficient in office functions and management of regular procedures• Demonstrated ability in training personnel and oversight of team performance
• Skilled in processing invoices, billing, and check processing
• Experience in handling vendors, suppliers, and related paperwork
• Capable of performing ad hoc financial tasks and coding
• Proven track record in ensuring customer satisfaction and resolving issues
• Proficient in writing and managing correspondence
• Familiarity with Microsoft Office Suites and PC OS
• Experience in handling printing and manufacturing tasks
• Knowledge of facilities management principles and company policies
• Ability to handle onsite tasks and complaints efficiently
• Skilled in vendor management and maintaining positive vendor relationships.
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