Executive Assistant

2 months ago

Olyphant, United States Robert Half Full time
Job DescriptionJob Description

We are working with a local, well established healthcare organization who's senior leaders need an Executive Assistant to be their right hand The successful candidate will act as a liaison with various internal departments and external community partners, managing and coordinating various administrative tasks.


Responsibilities:

  • Manage, prioritize, and redirect emails, calendars, and clinical appointments as necessary.
  • Coordinate, prepare, and oversee complex travel plans and itineraries.
  • Draft official business correspondences and ensure all phone calls are answered professionally.
  • Assist in the preparation and delivery of reports, publications, speeches, and presentations to various stakeholders.
  • Oversee and train new administrative assistants supporting clinical operations.
  • Manage and track Paid Time Off (PTO) for clinicians, ensuring all forms are completed accurately, coverage is maintained, and PTO usage complies with company policies.
  • Assist in community-focused events and provide administrative support in clinical settings when necessary.
  • Utilize skills in Concur, CRM, Calendar Management, Communication, Conference Calls, and Correspondence to carry out duties efficiently.
  • Train new physicians on processes such as patient satisfaction survey follow-up, PTO process, timecards, and navigating Paylocity system for resources.

Position Requirements:

  • Bachelor’s Degree highly preferred.
  • Strong multitasking, organizational and analytical skills.
  • Excellent interpersonal, written and verbal communication skills.
  • High proficiency in Microsoft Word, Excel and Power Point.
  • Must maintain a high level of confidentiality and professionalism at all times.
  • Flexibility in schedule is a must as some duties may require non-traditional work hours.

Please note that the ability to work independently and confidentially is paramount in this position, as well as the willingness to assist in other areas of the organization as needed.


 If you have a knack for administrative tasks and enjoy supporting a Senior level leader, this might be the role for you Apply today We look forward to seeing where you best fit in on team

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