Front Desk Coordinator

2 months ago


Phoenix, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for a Front Desk Coordinator located in Phoenix, Arizona. This role is within the construction industry and involves administrative tasks, customer service, and vendor coordination. The ability to communicate effectively in both English and Spanish is a key asset for this role.

Responsibilities:

• Managing the front office, which includes attending to visitors, answering incoming calls, and maintaining a professional workplace environment
• Overseeing vendor activities such as coordinating with plumbers and other service providers
• Handling administrative tasks such as filing, data entry, and maintaining accurate customer records
• Providing concierge services to clients and visitors, ensuring their needs are promptly addressed
• Utilizing Microsoft Excel, Microsoft Outlook, and Microsoft Word for various administrative tasks
• Ensuring office supplies such as paper and paper towels are well-stocked and organizing files for easy access
• Providing exceptional customer service, resolving customer inquiries, and processing customer applications
• Collaborating with team members and contributing to a positive workplace environment
• Exhibiting strong interpersonal skills and the ability to work independently as well as part of a team
• Performing other related duties as assigned to ensure the smooth operation of the office.• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word is required.
• Must possess strong interpersonal skills.
• Experience in providing concierge services is desirable.
• Previous experience in an administrative assistance role is necessary.
• Excellent customer service skills are required.
• Ability to handle a multi-line phone system effectively.
• Data entry skills and the ability to organize files efficiently are necessary.
• Must be able to perform duties with a high level of professionalism and courtesy.
• Ability to handle multiple tasks and prioritize effectively.
• High attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.

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