Accounts Payable Specialist
11 hours ago
Responsibilities:
• Review and validate all invoices for necessary documentation prior to payment.
• Coordinate with internal teams for processing product purchase orders and ensure accurate billing.
• Handle administrative or non-product payment requests ensuring they are authorized and processed in a timely manner.
• Input invoices with appropriate general ledger coding into the Netsuite ERP system.
• Prioritize invoices based on cash discount potential and payment terms using A/P aging reports.
• Conduct audits and process credit card bills efficiently.
• Enter ACH or Credit card payment information into the banking system for payment.
• Communicate with vendors to verify the accuracy of banking information.
• Respond promptly to all vendor inquiries and reconcile vendor statements, resolving any discrepancies including outstanding credits.
• Assist in generating cash forecasting reports and facilitate month-end closing.
• Maintain files and documentation in an organized manner, in line with company policy and accounting practices.
• Identify opportunities for automation or process improvement to enhance the vendor and member experience.
• Work in collaboration with the member care team on various projects as needed.
• Conduct daily audit and error validation duties as assigned by IT Development team.
• Minimum of three years of experience in an Accounts Payable Specialist role or similar position in the Wholesale Distribution industry
• Proficient in Account Reconciliation and Accounts Payable (AP)
• Experience with Check Runs and Coding Invoices is required
• Strong Data Entry skills and familiarity with Invoice Processing
• Proficiency in Microsoft Excel is a must
• Knowledge and experience in using Oracle Netsuite
• Strong proficiency with MS Excel (must know pivot tables)
• Excellent communication and interpersonal skills
• Strong organizational skills with an ability to manage multiple tasks simultaneously
• Attention to detail and high level of accuracy
• Ability to work independently and as part of a team
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