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Administrative Assistant

2 months ago

Grand Rapids, United States LHH Recruitment Solutions Full time
Job DescriptionJob Description

We are seeking a dedicated and proactive Administrative Assistant to the Executive Office to provide exceptional support to our executive leadership team and ensure the smooth operation of our office. The ideal candidate will thrive in a dynamic, fast-paced environment and be passionate about delivering a welcoming and professional experience for team members and guests.

Key Responsibilities:

  • Develop and maintain professional and positive relationships with all team members and guests, consistently delivering a "celebrity experience."

  • Manage general office supplies proactively and efficiently.

  • Provide support for events, meetings, and other projects as requested by the executive leadership team and executive assistant.

  • Perform tasks related to shipping and mailing of packages.

  • Execute data entry, mail merge, and basic formulas/calculations in Excel.

  • Assist with document preparation in Word and PowerPoint.

  • Coordinate and assist with office events, including ordering, setup, and cleanup.

  • Collect and deliver mail and packages as needed.

  • Answer the main phone line (15-20 calls per day) in a quick, warm, and upbeat manner during regular business hours.

  • Welcome guests upon arrival, creating a positive first impression at the front desk.

  • Perform general office tidying and other tasks as assigned.

Position Requirements:

  • Minimum of three years of administrative assistant experience.

  • Strong organizational skills and attention to detail.

  • Outgoing and well-organized individual with a proactive attitude.

  • Excellent verbal and written communication skills.

  • Ability to work efficiently in a fast-paced and energetic environment.

  • Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.

  • Knowledgeable on mail merge within Excel

  • Must be available to work in the office full-time, 100% of the time, from 8:00 AM to 5:00 PM.



Pay Details: $18.00 to $22.00 per hour

Search managed by: Amaka Mozie

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance