Human Resource Assistant

3 weeks ago


Saint Paul, United States Hamilton-Ryker Full time
Job DescriptionJob DescriptionSalary Range: $49,500- $55,000Overview

Are you a detail-oriented, organized, and proactive individual passionate about supporting a dynamic team?

We seek a highly motivated HR Admin to join our Twin Cities, MN office.  This is an in-office opportunity.

You will be crucial in supporting our Midwest HR team and ensuring the smooth operation of various HR functions.

Responsibilities
  • Manage the onboarding and integration tasks including pre-employment paperwork, background checks, and drug tests for new hires.
  • Partner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings.
  • Manage I-9 process for new hires, including rectifying tentative non-confirmation results and employment authorization reverifications.
  • Enter new hire details into HRIS system in accordance with onboarding guidelines and best practices.
  • Schedule new hire orientation and assign any required new hire trainings.
  • Manage and maintain personnel files via HRIS Document Manager and hard copies.
  • Travel arrangements and the processing of associated travel expenses for members of HR team.
  • Use HRIS system to prepare reports.
  • Support internal auditing efforts for accuracy including, but not limited to, I-9 records and employee personnel information.
  • Ensures federal and state regulation compliance for labor law posters.
  • Manage calendars and help schedule meetings/conference calls.
  • Support the organization and scheduling of training or other meetings as needed.
  • Organize and maintain the HR supply room and order supplies.
  • Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing.
  • Other duties as assigned to support office and HR teamsQualifications
    • High School Diploma or equivalent
    • Strong interpersonal and communication skills; strong punctuation and grammar skills
    • Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook
    • Proficient in Adobe Acrobat
    • Positive, client service-oriented
    • Collaborative and team-oriented
    • Capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.
    • Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.#ZR



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