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Administrative Assistant

2 months ago

Greenville, United States Robert Half Full time
Job DescriptionJob DescriptionWe are in need of an Administrative Assistant to join our team in the non-profit sector. This role is based in Greenville, South Carolina, and offers a contract-to-hire employment opportunity. As an Administrative Assistant, you will be tasked with providing administrative support, processing travel bookings and visa applications, and assisting in the organization of staff and board events.

Responsibilities:

• Ensure effective distribution of mail from the designated mailbox
• Provide essential administrative support to members of the executive team
• Coordinate and secure hotel reservations, flights, and ground transportation for visiting staff, vendors, or applicants
• Assist with international travel arrangements for program staff and guests, including travel bookings and visa processing
• Support the organization of staff and board events, this includes shopping or placing catering orders, setting up meeting spaces, and managing meal set-up and clean-up
• Utilize skills in Microsoft Excel, Word, and PowerPoint for various administrative tasks
• Maintain effective communication through email correspondence and inbound and outbound calls
• Schedule appointments and manage calendars as necessary
• Perform data entry tasks and maintain accurate records
• Offer customer service support and resolve customer inquiries as needed• Proficient in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook
• Experience in administrative assistance and management
• Ability to handle both inbound and outbound calls efficiently
• Skilled in customer service, able to engage professionally with various stakeholders
• Capable of managing data entry tasks with a high level of accuracy
• Familiarity with email correspondence and able to draft professional emails
• Able to schedule appointments and manage calendars for multiple staff members
• Previous administrative experience in a non-profit organization is desirable
• Strong organizational skills and ability to handle multiple tasks simultaneously
• Excellent verbal and written communication skills
• Detail-oriented with a high level of accuracy in all tasks.