Executive Assistant
3 days ago
We are actively seeking an Executive Assistant to join our team in Bridgewater, New Jersey, for a long-term contract assignment. This role will primarily involve providing administrative support to our high-level executives. This includes managing day-to-day administrative tasks, liaising with Board of Directors, and supporting C-Suite.
Responsibilities:
- Manage schedules, calendars, and communications for the CEO and CFO.
- Handle confidential information with discretion and professionalism.
- Prepare executives for meetings, including drafting correspondence and presentations.
- Provide reports and analysis to support decision-making.
- Oversee strategic initiatives and independently manage projects.
- Coordinate key events like the Annual Meeting and Board of Directors (BOD) retreats.
- Maintain BOD documentation, take meeting minutes, and ensure compliance.
- Handle administrative tasks, including tracking expenses and coordinating travel.
- Streamline processes and improve organizational efficiency.
- Build relationships across the organization to enhance operations and collaboration.
- Minimum of five (5) years in an administrative position supporting C-level executives and BOD.
- Proficient in Microsoft Suite (Word, Excel, PowerPoint, Outlook, Teams), ASANA and virtual meeting platforms such as Zoom.
- B.A. or equivalent experience required.
- Strong organizational, time management, and project management skills.
- Excellent interpersonal, written communication, and problem-solving abilities.
- High attention to detail and ability to meet deadlines under pressure.
- Proactive, self-starter, and team player.
- Effective at interacting with diverse stakeholders at all levels.
- Ability to set and achieve personal and team goals aligned with organizational priorities.
- Capable of coaching, developing, and motivating high-performing teams.
- Strong leadership skills, maximizing personal and team strengths.
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