Administrative Assistant

4 weeks ago


Phoenix, United States Robert Half Full time
Job DescriptionJob DescriptionWe are in the process of recruiting an Administrative Assistant for our operations in Phoenix, Arizona. This role is crucial to our daily operations and involves working closely with various team members, including field superintendents. This role offers a contract to hire employment opportunity, ideal for an individual adept at handling administrative tasks within a dynamic environment.

Responsibilities:
• Coordinate with field superintendents to ensure smooth business operations.
• Gather pricing information from vendors to support financial decision-making.
• Handle the preparation and submission of job submittal forms.
• Utilize Sage 100 and Excel for managing change orders and other tasks.
• Manage the printing of prints for operational purposes.
• Assist in transitioning manual processes to technology and software to increase efficiency.
• Handle data entry tasks, maintaining accuracy and efficiency.
• Offer customer service through answering inbound calls and email correspondence.
• Schedule appointments and manage Microsoft Outlook and Microsoft Word documents.
• Contribute to a pleasant workplace atmosphere through open and effective conversation.• Proficiency in Microsoft Office Suite, including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word.
• Experience in handling inbound and outbound calls.
• Strong customer service skills.
• Ability to perform data entry tasks with accuracy and efficiency.
• Proficiency in email correspondence.
• Ability to schedule appointments effectively and accurately.
• Experience with Sage 100 software.
• Ability to multitask and prioritize tasks effectively.
• Strong verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to work effectively in a fast-paced environment.
• Experience in administrative roles would be advantageous.

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