Front Desk Administrative Assistant

1 month ago

Salem, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

We are seeking a motivated, ambitious, and welcoming Front Desk Administrative Assistant to join our firm located in Salem, NH on a Temp to permanent basis. Please see below for the full job description. If this sounds like you, I want to hear from you today

Job Description:

Our Administrative Assistants serve as the first point of contact for clients and plays a key role in the daily operations of our firm. We seek a highly organized, dependable, and professional individual who can efficiently manage multiple responsibilities while consistently delivering exceptional customer service.

SALARY: $25.00 - $28.00/hourly

LOCATION: Salem, NH (On-site)

SCHEDULE: M-F, 9:00AM-5:00PM

Mon-Thurs, 9:00AM-5:00PM

Fri, 9:00AM-2:00PM

WHAT YOU'LL DO:

  • Warmly greet clients and visitors, fostering a positive and welcoming atmosphere.
  • Manage incoming phone calls and emails by providing accurate information, taking detailed messages, or directing inquiries to the appropriate team members.
  • Prepare, organize, and manage correspondence, reports, and documents related to tax preparation and various accounting services.
  • Maintain organized filing systems, both digital and physical, ensuring confidentiality and quick access to important records.
  • Assist in preparing client documentation and forms for meetings and submissions.
  • Coordinate schedules, appointments, and meeting logistics to support seamless team operations.
  • Provide general administrative support to ensure the office runs smoothly and efficiently.

WHAT YOU'LL NEED:

  • Previous experience as a Front Desk Representative, Administrative Assistant, or in a similar role, ideally within an accounting firm or financial services setting.
  • Exceptional verbal and written communication skills, with a professional demeanor when engaging with clients and colleagues.
  • Strong organizational abilities, capable of handling multiple tasks and prioritizing work efficiently.
  • Proficiency in Microsoft Office Suite.
  • A high school diploma is required; additional education or certifications in administrative services or a related field are preferred.

For immediate consideration, please email your resume to Jim Sudak, via or call me at my desk at 603-803-3935.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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