Administrative Assistant
6 days ago
Responsibilities:
• Accurately process, update, and maintain company databases
• Handle the organization, storage, and printing of company documents as required
• Prepare and distribute various types of documentation, including memos, invoices, reports, and other correspondence
• Draft and edit various documents, ranging from letters to reports and instructional documents
• Coordinate and schedule appointments and meetings effectively
• Manage all incoming and outgoing mail as well as handle office expenses and billing
• Accurately create, maintain, and input information into databases
• Answer phone calls and provide necessary support to clients and employees as needed
• Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to perform tasks
• Manage both inbound and outbound calls, and handle email correspondences effectively.
• Proficiency in answering inbound calls, demonstrating excellent phone etiquette and communication skills.
• Demonstrated ability in providing high-quality customer service, showing empathy and understanding towards patient needs.
• Strong data entry skills, with an emphasis on accuracy and speed.
• Experience with managing detail-oriented email correspondence, ensuring timely and appropriate responses.
• Ability to handle both inbound and outbound calls efficiently.
• Proficiency in Microsoft Excel, with the ability to create spreadsheets, use formulas, and interpret data.
• Familiarity with Microsoft Outlook for managing emails, calendars, and contacts.
• Competence in Microsoft PowerPoint for creating, editing, and presenting slide shows.
• Expertise in Microsoft Word for creating and editing documents, including letters, reports, and memos.
• Experience in scheduling appointments, managing calendars, and coordinating schedules for multiple staff members.
Please contact Robert Half at 209.554.0521 for immediate consideration.
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