Receptionist

2 weeks ago


Los Angeles, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for a Receptionist in Los Angeles, California. This role is centered around providing exceptional service within a busy, dynamic environment. The Receptionist will be pivotal in managing external communications, handling sensitive information, and ensuring smooth operation of office activities.

Responsibilities
• Answering and directing calls using a multi-line phone system, ensuring effective communication within and outside the organization.
• Managing deliveries and sorting mail to maintain organized and efficient office operations.
• Maintaining updated phone lists for quick and easy reference.
• Handling additional projects as assigned, demonstrating adaptability and problem-solving skills.
• Safeguarding sensitive and confidential documents, exhibiting discretion and trustworthiness.
• Communicating effectively with managers and clients regarding job or deadline issues, demonstrating strong written and verbal communication skills.
• Utilizing previous experience in reception or administrative roles to enhance office operations and customer service.
• Implementing knowledge of banking operations as necessary, depending on the nature of the tasks.
• Using excellent verbal and written communication skills to interact professionally with clients and team members.
• Managing switchboard operations, demonstrating proficiency in multi-line phone systems.• Proficiency in operating multi-line phone systems and carrying out switchboard operations effectively.
• Ability to answer and transfer calls professionally and efficiently.
• Demonstrated skills in handling receptionist duties including greeting visitors and providing information as needed.
• Experience in sorting incoming mail and managing deliveries.
• Excellent written communication skills for drafting correspondence and other office communications.
• Strong organizational skills to manage confidential documents securely and maintain records.
• Familiarity with banking operations for managing petty cash and other transactions.
• Proven experience in hiring processes including scheduling interviews and coordinating with hiring managers.
• Exceptional phone presence to deal with inquiries and direct calls as necessary.
• Working knowledge of perks and benefits administration to provide information to employees and potential recruits.
• Comfortable with Microsoft Office Suite and other common office software.
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