Development Office Assistant

3 weeks ago


Toledo, United States Robert Half Full time
Job DescriptionJob DescriptionWe are looking for a diligent Development Office Assistant to join our team in Toledo, Ohio. In this role, you will be responsible for data entry, record maintenance, accounts payable and receivable support, reconciliation and reporting, compliance and process improvement, and office management. This role provides a contract-to-permanent employment opportunity.

Responsibilities:

• Accurately enter and maintain financial data, including invoices, receipts, and other transactions.
• Ensure data integrity by reviewing, reconciling, and validating data entries for accuracy and completeness.
• Assist in tracking and recording accounts payable and receivable entries, verifying invoices and payments to ensure timely and accurate posting.
• Respond to vendor inquiries regarding payments and assist in resolving discrepancies.
• Support monthly and annual financial closings by preparing and reconciling accounts as needed.
• Compile and summarize data for financial reports and assist in generating reports for management review.
• Identify and report discrepancies or issues found during data entry or reconciliation processes.
• Adhere to accounting policies, internal controls, and regulatory standards in all data handling and record-keeping practices.
• Suggest process improvements to enhance accuracy and efficiency in data entry and reporting.
• Maintain an organized and efficient office environment by managing supplies, filing documents, and coordinating maintenance needs.
• Schedule appointments, meetings, and events, ensuring proper preparation and setup.
• Serve as a primary point of contact, handling incoming calls and mail, and directing communications to appropriate team members.
• Prepare general correspondence, memos, agendas, minutes, reports, and other documents, and respond to routine inquiries.
• Assist with special projects and events as required, maintaining a high degree of confidentiality.• Proficiency in accounting software systems is essential
• Experience with ADP - Financial Services is required
• Familiarity with CaseWare software would be an advantage
• Experience with Concur software is necessary
• Proficiency in ERP - Enterprise Resource Planning is required
• Ability to perform accounting functions efficiently is essential
• Experience in managing accounts payable (AP) and accounts receivable (AR) is needed
• Auditing skills are required
• Experience with bank reconciliations is necessary

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