Payroll & Office Administrator
2 months ago
We are offering a contract to hire employment opportunity for a Payroll & Office Administrator in BALLSTON SPA, New York. This role requires the management of payroll processes, office administration tasks, and some human resources functions.
Payroll & HR Responsibilities:
- Process bi-weekly payroll through ADP Workforce Now, ensuring accuracy.
- Maintain personnel and HR records, including entering new hires and managing the master employee listing.
- Oversee onboarding for new hires, including benefits enrollment and time clock setup.
- Guide new employees in using the ADP mobile app for time-off requests.
- Manage employee benefits enrollments, ensuring proper deductions in ADP and updating carrier portals.
- Reconcile insurance billings to verify enrollments, terminations, and payroll deductions.
- Process COBRA paperwork for terminated employees.
- Download and manage payroll-related invoices and quarterly tax reports.
- Review employee expense reports as required.
- Maintain interview scheduling, candidate tracking, and files for potential employees.
- Handle PFL, DBL, and FMLA paperwork, submitting to appropriate carriers.
- Update employee training records in ADP and ensure certificates are filed.
Office Administration Responsibilities:
- Order and maintain office supplies as needed.
- Greet visitors, suppliers, and customers.
- Assist with organizing meals for visitors and company events, including birthday celebrations and the annual picnic.
- Manage daily kitchen supplies and coffee station restocking.
- Coordinate dumpster pickups and track Xerox meter readings.
- Provide general administrative support such as scanning and copying documents.
• Experience with ADP Workforce Now
• Can work individual and as a team
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