Payroll & Office Administrator

2 months ago


Ballston Spa, United States Robert Half Full time
Job DescriptionJob Description

We are offering a contract to hire employment opportunity for a Payroll & Office Administrator in BALLSTON SPA, New York. This role requires the management of payroll processes, office administration tasks, and some human resources functions.


Payroll & HR Responsibilities:

  • Process bi-weekly payroll through ADP Workforce Now, ensuring accuracy.
  • Maintain personnel and HR records, including entering new hires and managing the master employee listing.
  • Oversee onboarding for new hires, including benefits enrollment and time clock setup.
  • Guide new employees in using the ADP mobile app for time-off requests.
  • Manage employee benefits enrollments, ensuring proper deductions in ADP and updating carrier portals.
  • Reconcile insurance billings to verify enrollments, terminations, and payroll deductions.
  • Process COBRA paperwork for terminated employees.
  • Download and manage payroll-related invoices and quarterly tax reports.
  • Review employee expense reports as required.
  • Maintain interview scheduling, candidate tracking, and files for potential employees.
  • Handle PFL, DBL, and FMLA paperwork, submitting to appropriate carriers.
  • Update employee training records in ADP and ensure certificates are filed.

Office Administration Responsibilities:

  • Order and maintain office supplies as needed.
  • Greet visitors, suppliers, and customers.
  • Assist with organizing meals for visitors and company events, including birthday celebrations and the annual picnic.
  • Manage daily kitchen supplies and coffee station restocking.
  • Coordinate dumpster pickups and track Xerox meter readings.
  • Provide general administrative support such as scanning and copying documents.



• Experience with ADP Workforce Now

• Can work individual and as a team



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