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Administrative Assistant

1 month ago

Clayton, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

Our hiring manager is looking for a highly skilled administrative assistant to support. This is a contract role expected to last 3-4 months, with the possibility to extend. The ideal candidate will have experience with board meetings, supporting executives, and have a can do personality.

This role is contract expected to last 3-4 months.

Pay $24-$27/hr. Fully onsite

  • Front Desk
    • Greet and direct walk-ins
    • Incoming calls
      • Screen and redirect to appropriate party
      • Respond to FAQs from list provided
  • Facility Rentals
    • Intake of applications from counter and email
    • Process applications, payments, and refunds
    • Ensure maintenance staff is aware and confirmed for reservations.
  • Administrative support
    • Receive and distribute correspondence
    • Prepare documents (from a template) and Route items for signature
    • Prepare and Mail notices provided by code enforcement and/or Community Development
    • Assist with printing of meeting materials and meeting room set-up
    • Misc. Document support (converting from PDF to Word, finalizing word documents to PDF, routing documents for review, etc.)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.