Receptionist

7 days ago


La Puente, United States Robert Half Full time
Job DescriptionJob DescriptionWe are a company in the Food & Food Processing industry, situated in California, with an opening for a Receptionist role. This role is vital for the seamless operation of our front office. The Receptionist will be the initial contact point for our company, providing administrative assistance throughout the organization, managing the flow of individuals within the business, and ensuring all receptionist duties are performed accurately, with high quality, and in a timely manner.

Responsibilities:
• Act as the initial contact point for our company, answering phone calls in a detail-oriented manner and directing them to the appropriate staff.
• Greet and guide visitors appropriately, maintaining a welcoming and detail-oriented environment.
• Handle the sorting and distribution of incoming mail and prepare outgoing mail.
• Manage front desk operations effectively, ensuring the area is neat and presentable with all necessary materials.
• Use Microsoft Excel, Microsoft Outlook, and Microsoft Word for data entry tasks and email correspondence.
• Order necessary office supplies and lunch arrangements, ensuring the office runs smoothly.
• Assist in organizing company events, contributing to a positive and cohesive company culture.
• Schedule appointments and meetings as necessary, managing calendars for efficient use of company time.
• Maintain organized filing systems for efficient retrieval of information.
• Deliver exceptional customer service, addressing customer inquiries with detail and efficiency.• Minimum of 1 year experience in a similar role or relevant field.
• Proficiency in answering multi-line phone system.
• Excellent customer service skills.
• Experience with data entry tasks.
• Capable of handling email correspondence effectively.
• Strong interpersonal skills to interact with diverse groups of people.
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word.
• Ability to organize files systematically and efficiently.
• Experience in scheduling appointments and managing calendars.

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