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Administrative Assistant

2 months ago

Lititz, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Assistant in Lititz, Pennsylvania. The role involves a variety of administrative tasks including maintaining project management forms, proofreading project documents, and managing customer relations. This position plays a crucial role in our industry, ensuring smooth operations and client satisfaction.

Responsibilities:
• Proofread and edit project documents to maintain alignment with corporate standards
• Update and keep project management forms and templates consistent
• Ensure accuracy in project proposals and quotes through thorough proofreading
• Enter and update project information in the CRM system
• Organize and store electronic documents in the appropriate areas
• Follow up with clients to obtain necessary account information
• Perform data entry tasks to maintain databases, reports, and other records accurately
• Answer inbound calls and greet visitors, primarily internal project managers
• Assist in setting up lunches when provided
• Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform daily tasks and manage correspondence.• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Experience in handling inbound and outbound calls
• Strong customer service skills
• Ability to schedule appointments and manage calendars effectively
• Excellent proofreading skills for document review
• Proficient in data entry tasks
• Experience in email correspondence for internal and external communication
• Ability to multitask and prioritize tasks effectively
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to work as part of a team and independently when required
• Previous experience in an administrative role would be advantageous but not essential.