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Facilities Operations Supervisor

2 months ago

San Diego, California, United States Forefront Healthcare & Culinary Services Full time
Company Overview

Forefront Healthcare is distinctive, seasoned, and focused on delivering comprehensive care. With meticulously crafted, top-notch culinary and support services, Forefront enhances the experience for patients and residents alike.

Position Overview

Forefront Healthcare is in search of a detail-oriented, cooperative, and proactive Facilities Operations Supervisor to oversee our San Diego, California operations.

The Facilities Operations Supervisor is tasked with ensuring the maintenance of all utilities, services, essential systems/equipment, and grounds by coordinating all reactive issues and planning preventative maintenance to reduce overall lifetime costs.

To excel in this position, you should be adept at creating and managing systems and processes that yield prompt, innovative solutions to support and maintain operations. The Facilities Operations Supervisor will collaborate closely with the Regional Facilities Director and onsite personnel.

Key Responsibilities:
  • Formulates, documents, and executes processes related to critical areas of the Facilities Department, including preventative maintenance strategies, vendor onboarding and oversight (including periodic assessments), capital expenditure project management and reporting, repair and maintenance work orders, routine site inspections, and due diligence protocols.
  • Conducts regular assessments to identify potential issues with properties and surrounding areas by visiting sites to evaluate existing conditions, monitor work progress, or confirm that completed projects meet company standards.
  • Develops and oversees short-term and long-term budgets while ensuring optimal resource utilization.
  • Collaborates with the Operations Transitions team to guarantee the timely and seamless integration of new and national vendors for newly constructed buildings and acquired existing stores, including elevator maintenance, fire monitoring, etc.
  • Works with internal and external partners and contractors to ensure the effective execution and completion of construction and renovation projects, managing and reporting on the detailed status of these initiatives.
  • Proactively sources the services of professionals such as HVAC technicians, electricians, plumbers, and landscapers as needed.
  • Ensures all contracted service providers comply with all contract stipulations and standards.
  • Reviews and manages the facilities quality control functions to ensure compliance with all approved standards, practices, and regulatory requirements.
  • Stays informed about market trends, health trends, and environmental sustainability initiatives in alignment with the Company's policies.
  • Implements annual property evaluations and inspections, identifying initiatives for system extensions or replacements.
  • Schedules the cleaning and maintenance of amenities and grounds.
  • Implements security protocols within and outside of the facility.
  • Negotiates favorable rates and compiles service agreements.
  • Addresses facilities-related concerns from store team members and responds to inquiries promptly.
  • Researches new products, laws, regulations, and other areas pertinent to property maintenance and safety for the purpose of recommending purchases and contracts.
  • Participates in the due diligence process for new property acquisitions, redevelopments, and value-add strategies.
  • Collaborates with the Accounting department to gather all necessary documentation and information to ensure timely vendor invoice payments.
  • Manages and develops Facilities team members, providing guidance, coaching, and supervision to exceed departmental objectives and goals while fostering a growth-oriented work environment.
  • Provides emergency response as necessary.
  • Performs other ad hoc duties as assigned.
Qualifications:
  • High School Diploma or equivalent certification, with related experience; Bachelor's degree preferred.
  • Minimum of 5+ years of experience in property maintenance management with knowledge of standard industry practices.
  • 4+ years of experience in a director/management role.
  • Demonstrated hands-on maintenance skills, with formal training and proficiency in building trades, particularly in mechanical systems repair, service, and installation of HVAC, plumbing, and electrical components.
  • Experience with Enterprise Asset Management software systems.
  • Proficiency in Microsoft Office (or G-Suite) is essential.
  • Availability to work flexible hours as required and respond to emergency situations.
  • Valid Driver's License and Insurance, with a good driving record and the ability to travel.
  • Self-motivated, proactive, well-organized, and capable of completing assigned tasks, with strong negotiation skills.
  • Excellent oral and written communication skills; attention to detail.
Physical Requirements:
  • May require moderate lifting or carrying; ability to lift, push, and pull up to 50 pounds.
  • Requires good vision, hearing, and the ability to distinguish colors and/or depth perception.
Benefits:
  • Health insurance
  • Paid time off
  • 401(k)
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Employee assistance program
Work Schedule:
  • Monday to Friday
  • Weekend availability
COVID-19 Considerations:

Vaccinations are required.