Accounting and Financial Services Coordinator

3 days ago

KailuaKona, Hawaii, United States Hawai'i Island Community Health Center Full time
Job Overview

Hawai'i Island Community Health Center is seeking an experienced Accounting Specialist to join our finance team. As an Accounting Specialist, you will be responsible for ensuring the accuracy and timeliness of financial transactions, as well as maintaining a high level of confidentiality.

About This Role: We are looking for a highly organized and detail-oriented individual who can provide excellent support to our finance team. The successful candidate will have a strong background in accounting and bookkeeping, as well as excellent communication and interpersonal skills.

Key Responsibilities:

  1. Reconcile and deposit cash receipts and journals from clinic locations and mail sources, and record each in a spreadsheet or general ledger.
  2. Purchase general office supplies and maintain the General Office Supply Storeroom.
  3. Purchase administrative and clinic supplies, and respond to clinic personnel who submit purchases with assigned PO numbers/approval for their cart orders.
  4. Purchase supplies or equipment on company credit cards, when required, and obtain and maintain backup documentation for credit card confirmation orders.
  5. Purchase Company-approved travel requests, including lodging, ground and air transportation, and miscellaneous items (excluding CME, which is reimbursement to qualified employees).
  6. Issue and track Clinic Receipt Books, and sequential numbering.
  7. Exchange printer cartridges per requirements of Xerox and Ricoh.
  8. Sort packing slips showing receipt of goods by clinic and administration.
  9. Act as a backup to AP Data Entry Position.
  10. Perform assigned month-end closing activities, including journal entries, and account analysis, to ensure its integrity and timeliness.
  11. Contribute accounts payable or deposit data related to monthly and annual financial statement closing processes, including requirements for closure of grants and contracts.
  12. Perform special analyses/research as required, and recommend changes related to job duties.
  13. Contribute to the external audit processes with supporting documents, prepare schedules if requested, and answer inquiries and any other preparation needed.
  14. Support and cross-train in other positions for backup when needed, and to assure smooth flow in operations, while maintaining separation of duties.
  15. Other duties as assigned.

Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience: A minimum of 2 years related accounting/bookkeeping or other related office experience. Two years finance-related education preferred (accounting experience may be substituted). Experience with Management Information Processing (MIP), on-line payroll processing systems, or similar accounting software desirable.

Knowledge, Skills and Abilities: Proficient in Microsoft Office, specifically Excel. Strong interpersonal and communication skills, both oral and written. Excellent attention to detail and time-management skills. Ability to plan and manage multiple projects. Must work well in a team environment.

Estimated Salary: $55,000 - $65,000 per year.

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