Operational Coordinator for Architectural and Construction Firm

2 days ago

Brooklyn, New York, United States CO Adaptive Building Full time
About CO Adaptive Building

CO Adaptive Building is a design-build practice specializing in high-performance renovations of existing buildings. Our organization is comprised of two divisions: Architecture focuses on the design and documentation of our projects, celebrating 13 years in business. The sister company, CO Adaptive Building, operates as a construction manager and trade partner for many of our projects, nearing its fourth year in operation.

Mission and Values
  • We prioritize collaboration to achieve our goals.
  • We strive for efficiency in all aspects of our work.
  • We foster an environment where creativity thrives.
  • We question conventional methods to innovate.
  • We find beauty in the process, not just the outcome.

As a woman-owned business enterprise, we are committed to achieving B Corp certification.

The Role of Operational Coordinator

This position spans both Architecture and Construction operations. We seek an individual with 5-8 years of experience as an administrative assistant or office manager, preferably within the building industry. This role plays a critical part in supporting our current team and offers opportunities for growth as the practice expands.

We are looking for an individual who shares our mission and is passionate about streamlining operations, nurturing our culture, and representing the practice.

Duties and ResponsibilitiesFront Desk Operations
  • Welcome staff, guests, and clients at the office.
  • Organize and offer food/beverage to guests.
  • Send entry instruction emails and BNY guest passes to visitors.
  • Coordinate meetings, such as lunch and learns, including food delivery and guest requirements.
  • Calendar and coordinate office-wide events fostering team spirit.
  • Manage office space maintenance, purchases, and sales.
  • Liaison between office and BNY security.
  • Help administer internal office security systems.
  • Tutorial posts to the office wiki on self-performed tasks.
Human Resources
  • Administrative work for new employee onboarding within our PEO platform.
  • Document employment changes.
  • Assist with employee search and job postings.
  • PTO and benefits assistant - data entry, approvals, submissions, and PEO issue delegate.
  • Coordinate team performance review platforms and updates.
  • Field team requests, feedback, and questions carefully and considerately.
  • Maintain and update the CO Adaptive Practice Manual and assist principals with company-wide certifications.
Finance
  • Liaison between CPA, bookkeeper, external financial consultants, and principals for internal systems tracking and expense management.
  • Organization and preparation of expense reports for projects.
  • Assistance preparing contracts for clients and subcontractors.
  • Preparation of invoices or assisting consultants with invoicing.
  • Ordering and tracking of office supplies and equipment.
  • Assistance with address change forms and tax agency correspondences.
Inventory Management
  • Label field equipment and office assets for location tracking, maintenance, condition identification, and financial valuation.
  • Facilitate shipping and receiving of packages.
  • Update company-wide CRM and project-specific directories.
  • Maintain expiration tracking of permits, licenses, insurances, and applications for renewal.
  • Maintain and manage server folder organization.
  • Manage material samples library.
Benefits and Compensation

We offer a competitive compensation package including $600/month contributions towards an employee-selected plan and an employer matching 401K plan. In the first year of employment, we include 15 days of PTO, increasing by +2 days each year thereafter. ~18 paid holidays per year, including Earth Day and Juneteenth, are provided. Quarterly evaluations and opportunities for salary increases are available. Our compensation packages reflect fair wages benchmarked against market standards and cost-of-living benchmarks, as well as firmwide pay equity initiatives. The estimated annual salary range for this position is $70,000 – $85,000.

  • Multifamily Architectural Designer Opportunity

    3 weeks ago

    Brooklyn, New York, United States GPAC Full time

    Residential Multifamily and Mixed-Use Architecture FirmWe are a fast-growing Residential Multifamily and Mixed-Use architecture and design firm looking for an experienced Architectural Designer to join our team. This is an incredible opportunity for a skilled professional to contribute to the success of our projects.About the RoleThis Architectural Designer...

  • Multifamily Architecture and Design Professional

    1 week ago

    Brooklyn, New York, United States GPAC Full time

    An exciting opportunity awaits a top-notch Architectural Designer to join our growing team at GPAC, an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990.We are looking for an exceptional candidate with a B.S or M.S degree in Architecture, who possesses strong foundational...

  • Highly Skilled Passive House Carpenter Wanted for Top Architecture Firm

    2 weeks ago

    Brooklyn, New York, United States CO Adaptive Building Full time

    **Join a Dynamic Team of Construction Professionals**We are seeking an experienced carpenter to join our team at CO Adaptive Building, a leading architecture firm specializing in Passive House construction. If you have a passion for energy-efficient building and a strong background in townhouse construction, we want to hear from you.Our ideal candidate will...

  • Construction Operations Manager

    5 days ago

    Brooklyn, New York, United States Lonicera Partners Full time

    Overview:">Lonicera Partners is a highly entrepreneurial real estate investment and development company focused on multi-family projects in and around New York City.">Job Description:">We are seeking an experienced Senior Project Manager to join our team in Brooklyn, New York. As a Senior Project Manager, you will be responsible for managing the day-to-day...

  • Business Development Associate

    3 weeks ago

    Brooklyn, New York, United States Evergreene Architectural Arts Full time

    About the RoleThis Business Development Associate position at EverGreene Architectural Arts offers a unique opportunity to work in the design and construction industry.Key ResponsibilitiesProvide administrative support for business development activities, including bid proposals, and update internal employee resumes as needed.Maintain lead files, track...

  • Project Manager

    3 weeks ago

    Brooklyn, New York, United States The LiRo Group Full time

    We are seeking a skilled Construction Superintendent to join our team in Brooklyn, NY.The selected candidate will oversee construction projects, ensuring timely completion and quality standards are met.As a key member of our team, you will coordinate with subcontractors, consultants, and vendors to achieve project goals.SalaryThe estimated salary for this...

  • Construction Project Coordinator

    9 hours ago

    Brooklyn, New York, United States STAVBA Group Inc Full time

    Job DescriptionWe are seeking a highly skilled Construction Project Manager to join our team at STAVBA Group Inc.$85,000 - $105,000 per year (dependent on experience)Key Responsibilities:Develop comprehensive project plans, including schedules, budgets, and resource allocation.Lead cross-functional project teams, ensuring adherence to timelines, budgets, and...

  • Senior Architectural Designer

    7 days ago

    Brooklyn, New York, United States gpac Full time

    Job Title:Senior Architectural DesignerAbout the Role:We are seeking a highly skilled Senior Architectural Designer to join our team. As a key member of our architecture department, you will be responsible for designing and delivering high-quality architectural projects from concept to completion.Key Responsibilities:Lead the design and development of...

  • Construction Project Manager for Brownstone Developments

    3 weeks ago

    Brooklyn, New York, United States Michael Page Full time

    Michael Page is currently seeking a highly skilled Construction Project Manager to oversee the management of brownstone projects in Brooklyn. As a key member of our team, you will be responsible for coordinating subcontractors and ensuring adherence to schedules and budgets.About Our ClientMPI is a full-service general contracting and construction management...

  • Administrative Coordinator for Law Firms

    3 weeks ago

    Brooklyn, New York, United States Rozenberg & Associates Pc Full time

    **Job Summary:**We are seeking an experienced and detail-oriented Administrative Coordinator to provide administrative support to our legal team. In this role, you will work closely with attorneys, paralegals, and case managers to ensure the smooth operation of our office.The ideal candidate will have strong organizational skills, excellent communication...

  • Architectural Leader for Commercial and Residential Projects

    3 weeks ago

    Brooklyn, New York, United States GPAC Full time

    Company Overview">At GPAC, we specialize in placing quality professionals within multiple industries across the United States. With a focus on long-term success, we're looking for a skilled Project Architect to join our team.About the Role">We offer an above-market compensation package, including a base salary of $120,000 and a bonus structure. Our firm...

  • Construction Project Manager for Large-Scale Developments

    3 weeks ago

    Brooklyn, New York, United States The LiRo Group Full time

    Job OverviewThe LiRo Group, a leading provider of construction management and engineering solutions, is seeking an experienced Construction Superintendent to join our team in Brooklyn, NY.This role involves coordinating the activities of subcontractors, consultants, inspectors, and vendors to ensure timely completion of projects. The ideal candidate will...

  • User Experience Designer

    3 weeks ago

    Brooklyn, New York, United States FXCollaborative Full time

    About FXCollaborativeFXCollaborative is a renowned architectural, interior design, planning, and urban design firm based in Brooklyn, NY.We are dedicated to sustainable design and have received recognition through local, national, and international design excellence awards and feature articles in prominent design publications.

  • Senior Project Manager

    3 weeks ago

    Brooklyn, New York, United States Actalent Full time

    About ActalentActalent is a global leader in engineering and sciences services and talent solutions.We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market.With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada,...

  • Operations Coordinator

    21 hours ago

    Brooklyn, New York, United States Center for Justice Innovation Full time

    About Us: At the Center for Justice Innovation, we are committed to fostering an inclusive and diverse workplace. We believe in providing opportunities for everyone to contribute their skills and expertise to make a positive impact on our community. Job Description: We are seeking an experienced Operations Coordinator to join our team at Brooklyn Justice...

  • Construction Inspector

    9 hours ago

    Brooklyn, New York, United States BGM ENGINEERING LLC Full time

    Job DescriptionWe are seeking a skilled Construction Inspector to join our team at BGM ENGINEERING LLC. As a key member of our team, you will be responsible for ensuring the quality and safety of construction projects in New York City.The ideal candidate will have a strong background in structural engineering and inspection, with experience working on...

  • High-Level Construction Project Coordinator

    3 weeks ago

    Brooklyn, New York, United States Mai Placement Full time

    Job OverviewWe are a leading construction company specializing in large-scale ground-up projects. Our ideal candidate will oversee and manage all aspects of our projects from pre-construction to completion.Key ResponsibilitiesProject Planning & CoordinationDevelop comprehensive project plans, including schedules, budgets, and resource allocation.Collaborate...

  • Solar Project Coordinator

    1 week ago

    Brooklyn, New York, United States Sunkeeper Solar Full time

    Job OverviewSunkeeper Solar, a leading provider of solar energy solutions in the New York Metropolitan Area, is seeking a highly motivated and detail-oriented Solar Project Coordinator.This exciting opportunity will be based in our downtown Brooklyn office but require occasional visits to job sites across the NYC metro area. As a key member of our...

  • Cloud Architecture Lead

    1 day ago

    Brooklyn, New York, United States SysMind Tech Full time

    We are seeking an experienced Senior Cloud Architect to lead our cloud migration team at SysMind Tech, a leading technology company that values innovation and collaboration.About the RoleLead design and migration team and provide advisory to the team to ensure seamless cloud adoption.Design and implement scalable cloud architecture that meets performance and...

  • Construction Site Superintendent

    3 weeks ago

    Brooklyn, New York, United States Michael Page Full time

    About Michael PageMichael Page is a well-established recruitment agency with a strong presence in the construction industry. We specialize in placing skilled professionals in various roles, including project management and site leadership.Job OverviewThe ideal candidate for this position will have 5+ years of experience in residential construction,...